Job Description

Vacancy Type
Permanent
Location
HMP Perth
Pay Band
B
Salary
26'567

Closing Date

02/06/2025, 23:55
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
The post holder will provide administrative support within the case management team at HMP Perth. They will be primarily responsible for a role within case management. Working within a small team they will update Prisoner Records and liaise with partner agencies within Criminal justice. They will schedule meetings relating to case management and will be required to attend those meetings to record the outcomes as well as database management.
Responsibilities
Provide administrative support in the assessment, recording and distribution of the Integrated Case Management (ICM), Home Detention Curfew (HDC), Risk Management Team (RMT) process in accordance with SPS guidelines and Data Protection Legislation.

Liaise with internal and external partners to ensure effective service delivery.

Maintenance of effective and efficient electronic and paper-based filing and data recording systems, including Prisoner Records ensuring compliance with Data Protection Legislation and SPS guidelines.

Contribute to the development of an effective case management processes through participation in functional and departmental forward planning activities. Seek and continuously develop personal knowledge and understanding of case management related issues policies and legislation.

The collation and analysis of related statistics and the subsequent generation of management reports.

Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
A minimum of 2 Standard Grades, or equivalent, including English and Mathematics, at Grade C or above, or relevant experience.
Knowledge, Skills and Experience Requirements

Knowledge and experience of taking accurate minutes and issuing within agreed deadlines

Essential

Ability to effectively prioritise workloads and manage multiple work streams, ensuring deadlines are met.

Essential

Ability to use Information and Communication Technologies as effective business tools

Essential

Competent and experienced in all aspects of administration in Microsoft office.

Essential

Behaviour Requirements
Plan & Organise

Listen & Communicate

Relationships & Collaboration
Solve Problems & Make Decisions
Selection method 1
Interview