Job Description

About The Royal College of Surgeons of Edinburgh

The Royal College of Surgeons of Edinburgh is an independent membership organisation dedicated to the education, training and advancement of surgeons, dental surgeons, doctors, and various individuals throughout healthcare who are involved in the surgical care of patients. The College has a current membership approaching 32,000 and growing, with members spanning over 100 countries around the world.




From our founding in 1505, the College has been committed to the advancement of surgery and driving patient safety standards worldwide. In our 515-year history, there has never been a better time to join the College than now.

Working with us

At the College we aim to embrace views from across the organisation, sharing common goals and values for the betterment of healthcare through the advancement of surgical and dental professionals. We aim to develop teams that are reflective of the needs of our members and maximise the potential of every employee.




To reflect the varying needs across the organisation, we offer a range of policies and benefits for our workforce including a generous 42 days annual leave, flexible working practices, enhanced employer pensions contribution and various discounts throughout the College including the Ten Hill Place Hotel, 1505 Cafe and free entry to Surgeons' Hall Museums.




If you'd like more information about this role, please contact recruitment@rcsed.ac.uk

Position:

-------------

About the Role

Working within the membership department, you will be joining the ceremonial team who are responsible for organising diploma ceremonies both in Edinburgh and internationally.



Reporting to the Ceremonial Manager, and supervised by the Ceremonial Events Producer, the Ceremonial Administrator will support the team with the smooth running of ceremonies both in the UK and overseas. They will maintain the database of those who would like to attend a Diploma Ceremony and will book people onto each ceremony. They will communicate with each diplomate to ensure that they have all the guest tickets and other information they need to enjoy their celebration. On the day they will be part of the overall ceremonial team helping to ensure that the day runs smoothly. They will support the Ceremonial Events Producer with their ceremonial duties.


The Ceremonial Administrator will have excellent attention to detail. They will be friendly and approachable and be dedicated to ensuring our members have an enjoyable time at the ceremony. They will be comfortable supporting the Office Bearers as they undertake their ceremonial roles.

Requirements:

-----------------

Experience/Qualifications/Key Skills

This is a superb opportunity for an individual who is confident, methodical, organised and conscientious.



Educated to a minimum level of Advanced Higher/ A Level (or equivalent) you will have proven administrative, secretarial and database experience.



You will have excellent communication and team working skills. You will be a proficient user of the MS Office suite and have the ability to prioritise your workload with minimum supervision. A high level of professionalism and diplomacy is required for the role as is a willingness to take on new challenges and be receptive to change.


Good administrative skills with a well-developed ability to time and task manage, coupled with the ability to deliver competing objectives, is essential. You will posses good problem-solving skills and the ability to identify and implement solutions using initiative. A high level of resilience and the ability to operate discreetly, with tact, and the exercise good judgement will be required.

Other information:

----------------------

Dates of interviews will be confirmed in due course.

Candidates who have been shortlisted for interview will be contacted in the first instance by email.





The application is a tool for helping us to shortlist candidates for interview and as a basis for the interview itself. Any decision to shortlist you for interview will be based solely upon the information you supply on your application.



If you have any difficulty in completing the forms or require the forms in an alternative format, please contact the Recruitment Department by e-mail: recruitment@rcsed.ac.uk


The Royal College of Surgeons of Edinburgh is an equal opportunities employer. If you consider you have a disability (as defined by the Equality Act 2010) and have any specific requirements, or require assistance or reasonable adjustments (for example, information in larger font) to be made for you during the selection process, we will do our best to assist you. You are given the opportunity to express your needs by attaching a separate sheet to your application form or by contacting the HR Department on +44 (0) 131 527 1587 or by e-mail: recruitment@rcsed.ac.uk


The Equal Opportunities Monitoring form can be returned with your application. It will be retained within the HR Department and used solely for monitoring purposes; it will not be made available to the short-listing panel.



Thank you for your interest in the Royal College of Surgeons of Edinburgh. We look forward to receiving your completed application by

9am on Monday 24 November

. If you need any further information, do not hesitate to contact us.