Job Description

Luton Roma Trust is a registered charity working in Luton to support the local Roma community who have migrated to the UK in recent years in search of a better life. We are looking for a Charity Administrator to join our team on a temporary basis to cover Maternity Leave.

Job Title:

Charity Administrator

Reports To:

Charity Manager

Location:

Luton

Working Arrangements:

On Site

Salary:

13.50/hour

Hours:

15 hours per week

Term:

Maternity Cover - Fixed Term Contract for 12 months

Proposed start date:

01 September 2025

Deadline for applications:

Ongoing

JOB SUMMARY

We are seeking a dedicated and enthusiastic Charity Administrator to join our team. The ideal candidate will possess strong organisational skills and be proficient in various office software applications. This role is essential in ensuring the smooth running of the office and assisting with various administrative tasks that support the wider team.

MAIN DUTIES AND KEY RESPONSIBILITIES

Main point of contact for all visitors, clients and team members Answering incoming calls; taking messages and re-directing calls as required Managing office inbox and answering email enquiries Preparing agendas and taking meeting notes Arranging meetings and booking rooms and facilities Maintaining office stock lists and ordering office supplies Organising travel and accommodation for team members Supporting with planning and arranging events Maintaining accurate HR records of employees Providing administrative support to the Charity Manager when required Undertaking any other such duties as are reasonably appropriate to the job Updating LRT's social media accounts and website when required Working alongside colleagues to plan & deliver other projects & events which support the aims of Luton Roma Trust Attend meetings, conferences and events as required

PERSON SPECIFICATION

Essential Requirements:

Minimum of 1 year's office management experience, preferably in a charity Excellent written and verbal communication skills in English Excellent administrative and IT skills, including Microsoft Office packages and databases High level of accuracy in all work with attention to detail and excellent written English Demonstrable ability to work independently Highly organised, with the ability to plan, multitask and prioritise work under pressure Ability to handle confidential information Strong record keeping skills Team player with the ability to build strong working relationships across the organisation Pro-active and striving to achieve excellence Reliable, punctual, honest and someone who carries integrity Committed to respecting Luton Roma Trust's values including its Christian ethos

Desirable Requirements:

Previous office management experience Good interpersonal skills with the ability to communicate and work effectively with a variety of people both inside and outside the charity Self-motivated Empathy by supporting Luton Roma Trust's vision of a better world for the Roma people

APPLICATION PROCESS

To apply, please send your

CV

and a

Letter of Motivation

by email with the subject

Charity Administrator

to office@lutonromatrust.org.uk Any offer of employment is dependent upon receipt of 2 satisfactory references (one from your most recent employer) and any other statutory checks including DBS. To find out more about Luton Roma Trust please have a look at our website www.lutonromatrust.org.uk where you will find information about our work including our projects etc.
Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 13.50 per hour

Schedule:

Monday to Friday
Experience:

charity administration: 1 year (preferred)
Language:

English (preferred)
Work Location: In person

Expected start date: 01/09/2025