Job Description

Array Aesthetics - Aesthetics Awards Best Clinic Ireland 2023 & 2024 -

is seeking a

full-time Clinic Coordinator

to join our team at our beautiful, state-of-the-art clinic on the Lisburn Road.

Array Aesthetics is a

doctor-led advanced aesthetics clinic

committed to delivering the highest standards of

safety, care, and clinical excellence

. We provide evidence-based aesthetic treatments that prioritise natural results and patient wellbeing.

Alongside our patient services, we also operate

Array Academy

, a leading training institute for medical professionals, dedicated to advancing standards in aesthetic medicine across Ireland.

Are you an organised, confident, and people-focused professional who thrives in a fast-paced clinical environment? We're looking for a

Front of House / Clinic Coordinator

to join our team at

Array Aesthetics

- one of Ireland's leading doctor-led aesthetics clinics.

The Role

As our

Clinic Coordinator

, you'll be the welcoming face of Array - ensuring every patient enjoys an exceptional experience from the moment they arrive to the moment they leave.

You'll manage daily operations, coordinate appointments, support skincare and treatment sales, and keep our clinic running smoothly behind the scenes. From overseeing patient communication to assisting with surgeries, training courses, and skincare fulfilment, this is a varied, hands-on role that sits at the heart of our business.

What You'll Do

Provide a

warm, professional welcome

to all patients and visitors. Manage clinic reception -- including calls, emails, and social media enquiries. Organise appointment bookings, confirmations, patient experience management and follow-ups. Conduct patient check-in and aftercare calls to ensure a smooth recovery journey. Support skincare and treatment

sales,

promoting products, skin protocols, and payment options. Oversee

Dr Storm's skincare fulfilment

, including stock control and patient orders. Assist with

training administration,

scheduling delegates, coordinating models, and maintaining records. Provide

administrative support

for clinic surgeries and V300 training programmes. Help manage social media engagement and support marketing activity. Keep the clinic environment immaculate, organised, and ready for patients at all times.

About You

You're the kind of person who loves to be busy, take initiative, and create calm out of chaos. You take pride in being the person who knows what's happening, when and you're always one step ahead.

You're not just organised, you're motivated. You understand that exceptional patient experiences and strong clinic performance go hand-in-hand, and you're driven to help the team meet and exceed monthly goals. You find satisfaction in seeing the clinic thrive -- from a perfectly managed diary to achieving sales targets through genuine connection, product knowledge, and patient trust.

We're looking for someone who is:

Exceptionally organised and detail-oriented Flexible and available to work occasional weekends Professional, polished, and patient-focused Friendly and confident with excellent communication skills Quick to adapt and able to multitask under pressure

Motivated by results and confident supporting monthly clinic sales targets

Commercially aware, with a proactive approach to promoting treatments and skincare

Tech-savvy and confident using booking systems or CRMs Punctual, reliable, and takes pride in presentation

Why Join Array Aesthetics?

Work within a

doctor-led, evidence-based aesthetic clinic

with a reputation for excellence. Be part of a supportive, ambitious team that values growth, education, and professionalism. Opportunities to

progress

into senior coordination or management roles. Beautiful, modern working environment. Staff treatment and skincare perks.

The Details

Location:

Array Aesthetics, 665 Lisburn Road, Belfast

Hours:

Full-time, clinic-based

Competitive salary

(based on experience)

Training provided

on all systems, skincare brands, and in-clinic protocols

How to Apply

If you're driven, polished, and ready to take on a key role in one of Northern Ireland's leading aesthetic clinics, we'd love to hear from you.

Email your CV and a short cover note to

drjude@arrayaesthetics.com

with the subject line:

"Front of House Application" - (Your Name)

Job Type: Full-time

Pay: From 25,000.00 per year

Benefits:

Company pension Employee discount Free parking
Experience:

Administrative experience: 1 year (preferred) Customer service: 1 year (required)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person