Job Description

An opportunity has arisen for a Clinical Secretary in Meddygfa Penrhyn in the beautiful rural location of Solva. The role will support the GPs and designated medical staff and their teams with secretarial and administrative support.



You will be part of a large and diverse team and would be expected to work hours over Mon-Fri.



The post holder will be responsible for maintaining files both electronically and manually, be able to handle sensitive and confidential patient information.



You will have a range of duties and these are highlighted in the but there maybe times where the Management Team may ask you to help take minutes, help with the team on reception or carry out any other administrative tasks.



Key responsibilities will entail scanning, read-coding and summarising of notes. Organising and maintaining Chronic Disease Clinics/Registers and working closely with the Nursing team and Clinical Lead. Support Management and the Reception team in the business continuity of the day to day running of the surgery. Manage and Support the completion and correct invoicing of the Non-NHS work that arrives in the surgery and that it is completed within GDPR regulations.



The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.



Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.



We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.



We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

Four main hospitals:

Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest

Five community hospitals:

Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire

Two integrated care centres:

Aberaeron and Cardigan in Ceredigion, and several other community settings

47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers

Numerous mental health and learning disabilities services



Other duties will include a general Medical Secretarial and administrative service to the clinical staff within the Practice which may include audio typing transcription of clinical information. Accurate filing, both physically and electronically of patient information in a timely manner. Read coding of medical information from clinical and electronic correspondence on to the patient notes for which advanced keyboard skills and accuracy will be required. Summarisation of new patient records. CDM ensuring patients on these registers are regularly monitored in line with clinical protocols. Manage Non NHS work ensuring it is completed and invoiced correctly and inline with GPDR regulations. Assist with other clinical tasks as required such as scanning, opening mail and sorting. Liaise in a professional manner with patients, relatives, carers, colleagues GPs and other HCP. Be a point of contact for reception when they are dealing with complex telephone or face to face enquires and support dealing with distressed/angry patients. Manage time effectively to ensure work is completed within set timescales.



You will be able to find a full job description and person specification attached within the supporting documents.



The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.



The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.



Interviews will be held on 03/02/2026.