Job Description

Job Summary

BMW Car Club GB - a well-established, national car club - is looking for a Club Coordinator to join our dynamic team and help establish operations at our new office located in the Derby area.

This role is ideal for a self-motivated individual who enjoys working independently, pays close attention to detail, and communicates effectively with the public. It offers a unique opportunity to become part of the UK's leading BMW enthusiast community and support the growth and smooth running of a vibrant club.

Key Responsibilities

Serve as a key member of the office team
Provide guidance and assistance to club officials
Respond to member enquiries via phone and email
Process new memberships and renewals
Manage merchandise purchasing, sales, and stock levels
Handle event ticketing and member registrations
Issue, track, and process invoices and expense claims
Assist with the preparation and breakdown of the club trailer for events (including packing/unpacking before and after events)
Work closely with the National Committee to support the smooth running of the club and integration of initiatives for the benefit of members
Attend selected events and shows across the UK to help set up and dismantle the club's trade stand (this involves a physical component and is an essential part of the role)
Represent the club at events, engaging with members and the public, answering questions, and promoting merchandise and memberships
Attend twice-yearly in-person National Committee meetings and an annual general meeting once a year

Skills and Requirements

Strong customer service and communication skills
Familiarity with modern IT and communications systems; ability to quickly learn new platforms independently
Good organisational skills; ability to manage multiple tasks and prioritise effectively
Ability to work both independently and collaboratively within a small team
Full UK driving licence (essential)
Interest in or understanding of car enthusiast communities; being a BMW enthusiast is a strong advantage

Qualifications and Experience

Minimum 5 GCSEs (grades A-C) including English and Maths (or equivalent)
NVQ Level 2 in Business Administration (or equivalent experience)
Office-based or administrative qualifications are an advantage
Basic health and safety knowledge is preferable

Job Details

Job Type: Part-time (approx. 25 - 30 hours)
Contract: Initial 6-month contract with potential to become permanent based on performance
Work Schedule: Flexible within office hours (Monday to Friday)
Some weekend availability required - up to ten days a year supporting club events around the country, twice-yearly National Committee meetings and annual general meeting
Location: Office based in the Derby area with some weekend working at car shows across the country. Some flexible (home) working can be negotiated based on needs of the club

Benefits

Bonus scheme commencing 1st April
Company pension
Partial work-from-home flexibility
Opportunities to attend automotive events across the UK
Job Types: Part-time, Temp to perm

Expected hours: 25 - 30 per week

Benefits:

Company pension On-site parking Work from home
Schedule:

Flexitime Monday to Friday Weekend availability
Work Location: In person

Application deadline: 11/07/2025
Expected start date: 01/08/2025