Job Description

Job Title:

Cluster Management Accountant

Department: Finance

Responsible to: Regional Financial Controller

Hours:

40 hours per week

Salary:

32,500 per annum

We are offering flexible working arrangements as part of this role. Flexible working Terms and Conditions will be in place, including a standard operating procedure (SOP) for homeworking and a supporting risk assessment (RA).

This is a management-level position and will follow the standard terms for management contracts, including lieu time applicable from day 6, no paid overtime, and unpaid breaks.

General Scope and Purpose

As Cluster Management Accountant, you will assist the Regional Financial Controller in maintaining accurate financial records, supporting monthly closings, and enhancing reporting processes. You will contribute to day-to-day financial management, providing insights to assist in budgeting, forecasting, and financial compliance.

To be totally customer focused by consistently delivering excellent customer service with an informed, friendly, and effective approach.

Responsibilities

Financial Reporting & Month-End Close -

Support the RFCs in preparing and reviewing monthly financial statements, including profit & loss statements, balance sheets, and cash flow reports.

Assist with reconciliations, journal entries, and inter-company reconciliation as needed.

Help ensure accurate financial reporting aligned with company policies and standards.

Key Tasks include -

o Month-End Audit Preparation: Prepare and compile comprehensive audit packs at the close of each month, ensuring all reconciliations, schedules, and supporting documentation are complete and accurate.

o Balance Sheet Reconciliations & Allocations: Reconcile all balance sheet accounts--including bank, payroll, prepayments, accruals, and intercompany accounts--investigating and resolving any discrepancies. Allocate entries correctly to reflect true financial positions across the cluster.

o Bank Reconciliation & Treasury: Conduct thorough monthly bank reconciliations, ensuring all cash movements are accurately recorded and reconciled. Prepare and maintain the Treasury Dashboard to provide clear visibility of cash flows and balances.

o Accruals & Prepayments: Accurately calculate and post monthly accruals for expenses such as franchise fees, payroll, F&B stocktakes, Indicater, and sundry items. Ensure prepayments are correctly recorded and amortized over the appropriate periods.

o Month-End Reporting Packs: Compile and review financial reports, including revenue reports, balance sheets, and profit and loss accounts. Save all reports and supporting documentation in the designated month-end folder to ensure clear audit trails and compliance.

o Collaboration Across Departments: Work closely with operational teams, revenue managers, and senior finance leaders to ensure that month-end close processes are smooth, deadlines are achieved, and reporting is accurate.

o Process Improvements: Identify and implement opportunities to streamline month-end close processes, reducing time while improving accuracy and clarity of reporting.

Payroll Management -

As part of your role, you'll take ownership of the cluster's payroll accounting processes to ensure that every employee is paid accurately and on time, while maintaining compliance with company policies and legal requirements.

Key Tasks include -

o Payroll Accruals: Prepare and post accurate monthly accruals for salaries, holidays, lieu time, zero-hour contracts, and other variable pay elements to reflect the true payroll liabilities.

o Payroll Posting: Once payroll has been processed, ensure all relevant journals are correctly posted into the accounting system, with clear reconciliations against payroll reports.

o Payroll Upload (BACS): Oversee the secure and timely processing of payroll payments via BACS, including verification of amounts and ensuring funds are transferred on schedule.

o Process Improvement: Identify opportunities to streamline payroll workflows and enhance the accuracy and efficiency of payroll-related accounting activities.

Revenue & Statistical Checks -

Ensuring accurate revenue recognition and statistical reporting is crucial for financial integrity and business insight across the hotel cluster.

Key Tasks include -

o SUN Revenue Posting & Allocations: Perform daily checks and allocations of SUN revenue, ensuring timely posting and correct coding of income streams.

o Weekly Revenue & Statistics Validation: Conduct detailed weekly checks of revenue streams (room revenue, F&B, ancillary income) and associated statistics (occupancy rates, average daily rates, REVPAR, covers, etc.) to identify and resolve discrepancies.

o Variance Analysis: Investigate any variances between reported revenues and system data (e.g., PMS, POS) to identify errors or mispostings, working closely with operations and revenue management teams to ensure accuracy.

o System Reconciliations: Reconcile revenue and statistical data across multiple systems, including property management systems (PMS), point-of-sale systems (POS), and back-office platforms, ensuring data integrity for financial reporting.

o Data Accuracy & Completeness: Verify the completeness and accuracy of revenue data, including daily revenue summaries, ensuring that all income is accounted for in the correct periods.

o Support Month-End Reporting: Prepare supporting schedules and reports for month-end processes, ensuring that revenue and statistical data are accurately reflected in the management accounts.

Compliance & Internal Controls -

Ensuring compliance with financial regulations and maintaining strong internal controls are key priorities for this role.

Key Tasks include -

o Adhere to Financial Regulations: Ensure all accounting processes comply with local regulations, industry standards, and the company's policies and procedures, including tax, statutory, and audit requirements.

o HMRC Reporting of VAT and PAYE:

o Ensure accurate calculation and timely submission of VAT returns to HMRC, verifying that VAT on revenue and costs is correctly accounted for and reconciled.

o Oversee PAYE submissions and related reporting, ensuring that all payroll taxes are accurately calculated, reported, and paid on time in compliance with HMRC requirements.

o Maintain comprehensive records to support VAT and PAYE submissions and resolve any discrepancies in collaboration with the wider finance team.

o Internal Control Framework: Maintain and improve robust internal control frameworks across the cluster. This includes implementing segregation of duties, approval hierarchies, and reconciliation protocols to minimize financial risks.

o Audit Readiness: Prepare and maintain accurate documentation to support internal and external audits, including reconciliations, schedules, and process narratives. Respond promptly to audit requests and queries.

o System Integrity Checks: Regularly review and test financial systems (including SUN, PMS, and POS) to ensure data accuracy, completeness, and compliance with company protocols.

o Policy Compliance Monitoring: Monitor adherence to company policies related to revenue recognition, expense management, payroll processing, and financial reporting. Highlight and escalate non-compliance issues as necessary.

o Fraud Prevention & Risk Management: Identify potential financial risks, including fraud or misstatement risks, and implement appropriate controls and checks to mitigate them.

o Training & Support: Support and train property-level finance and operational teams on compliance requirements and best practices in financial processes and controls.

Other Duties

o Assist with year-end audits and ad-hoc financial reporting requests.

o Support cross-departmental collaboration to ensure financial and operational excellence.

o To undertake any other reasonable project as requested by the Head of Operational Finance to grow and improve the business.

o To consistently deliver superior customer service.

o To effectively manage time to meet all deadlines.

o To operate all IT systems in line with Company operating standards.

o To be fully aware of and strictly adhere to all Company cash and key procedures laid down.

o To adhere to all security procedures required by the Company and the hotel.

o To attend training when required.

o To be fully aware of and comply with hotel and Company rules and regulations as identified in the Team Member handbook.

This cannot be exhaustive due to the peculiar requirements of the hotel industry. Therefore, the job-holder may be required from time to time to carry out tasks requested by the Management.

Job Type: Full-time

Pay: 32,500.00 per year

Benefits:

Bereavement leave Canteen Company events Company pension Discounted or free food Employee discount On-site gym On-site parking Referral programme Sick pay
Work Location: Hybrid remote in Redditch B98 9BE