Job Description

Music is Universal



It's the passionate and dedicated team at Universal Music who help make us the world's leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The A Side: A Day in The Life
In October 2024, Universal Music UK brought together two iconic music labels, Island and EMI Records, to create Island EMI Label Group. The new powerhouse label group is designed to help deliver our strategy to support artists from the wider Universal family, linking closely with US label partners Republic Corps, and Interscope Capitol Labels Group.

Blending these labels brings Island's unique ethos of launching pioneering and influential global artists such as Bob Marley, U2, Amy Winehouse, Hozier and The Last Dinner Party, with EMI's illustrious history and roster of diverse acts from the UK, including Sir Elton John, Queen and Metallica.

The label group is also home to a star-studded US and international roster which includes artists such as Taylor Swift, The Weekend, Ariana Grande, Drake, Lewis Capaldi, Noah Kahan and Chappell Roan.
The Commercial Assistant will work alongside the Commercial and Retail Lead, providing support and assistance, across the overall commercial and retail strategy for the Island EMI roster. This includes assisting with the physical format strategy, physical stock management, forecasting and retail marketing, with the main priority to drive physical sales globally.
The B Side: Skills & Experience
Be AdministrativeHelp prepare any documents for weekly meetings - i.e. pre-order reports, charts / mid-week reports, , chart markers, competitor schedule, as well as other relevant sales info reports. Collate all detail required for launching album pre-orders in prep for central team updates. Update central commercial teams via sharepoint/outlook groups on new releases, product setup information and other key info (such as stock allocations, release date amendments etc.) Update Master Sales Schedule with new product information. Work with marketing team in assisting preparation and publication of the sales notes for each of the releases. Maintain island EMI's pre-order schedule and competitor info. Collate info for physical commercial launch emails ahead of releases (pre-orders, ship reports, forecast) Responsible for pulling together availabilities for retail marketing for upcoming releases. Responsible for the logistics of the signed elements for physical formats - retail exclusives only. Order physical stock for the department and monitor physical ship quantities. Helping to make sure upcoming releases and shows are across relevant diaries within the team. Ensure label releases are checked on the OCC website and all physical formats are linked. Assisting on weekly tasks such as Indie sell in sheets, Amazon and HMV stock allocations. Assisting in ecourier bookings for Commercial team. Assisting with the management of Commercial and Retail Lead working diary.

Be CollaborativeAssisting in making sure shared stock, pre-order and retail strategy documents are updated with key information on a daily basis. Attend regular label and planning meetings with commercial lead and take notes and document key information. Liaise with artists / managers / promoters requiring physical stock for upcoming shows Send out promotional stock and music streams to retailers for selected new releases to drive further sales. Additional ad hoc duties when required

Person Specification
NecessaryPassionate about music with a desire to progress in the industry and the department. The ability to learn quickly. Self-motivated, hard-working, enthusiastic, and self-sufficient. Excellent verbal and written communication skills. Extremely organised with the ability to keep calm under pressure. Flexible and able to manage and prioritise a high workload. Excellent numeracy skills and commercial awareness Advanced Microsoft Excel skills Excellent attention to detail Good computer skills i.e.: Microsoft Office, Excel, Word, PowerPoint

DesirableExperience of working in an office environment - ideally within the music industry Experience in working with Microsoft SharePoint + OneDrive

Bonus Tracks: Your BenefitsGroup Personal Pension Scheme (between 3% and 9%) Private Medical Insurance 25 paid days of annual leave Interest Free Season Ticket Loan available Holiday Purchase scheme Dental and Travel Insurance options Cycle to Work Scheme Salary Sacrifice Cars Subsidised Gym Membership Employee Discounts (Reward Gateway)

Just So You Know...
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category:
Commercial Services