Job Description

Job Title:

Commercial Operations Coordinator

Location:

Lower Weare / Hybrid

Reports to:

Commercial Manager / Operations Director

Salary:

Up to 35,000 (Subject to Experience)

Position Summary:

The Commercial Operations Coordinator plays a key role in supporting day-to-day business functions across purchasing, logistics, and accounting administrative tasks. This role is well-suited for someone who is organised, detail-oriented, and commercially aware, with a proactive mindset and a willingness to learn. You'll be working across all administrative aspects of the business to help ensure that orders are processed efficiently, pan-European shipments are completed accurately, and monthly accounting operations run smoothly.

Key Responsibilities:

? Work closely with the commercial manager to ensure accurate billing and reconciliation of procurement activity.

? Receive supplier invoices & client purchase orders and enter onto the system.

? Match payments to ERP documentation for accurate bookkeeping.

? Process and manage purchase orders, under the direction of the project manager, ensuring timely submission, tracking, and documentation.

? Process and manage sales quotes & orders, ensuring timely submission, tracking, and documentation.

? Help to prepare and maintain shipping documents, including commercial invoices, import / export documents, and shipment records.

? Assist with preparation of project documents.

? Maintain and update internal systems and documentation to reflect current order status, vendor details, and logistics updates.

? Maintain internal costing spreadsheets and ensure compliance with business profitability goals.

? Assist with commercial planning for the business.

? Support general administrative and operational duties as directed.

Skills & Experience:

? Experience with bookkeeping or accounting principles.

? Experience in a similar administrative, operations, or purchasing support role (1+ years preferred).

? Familiarity with or exposure to

ERP systems

(e.g., SAP, Navision, BC365, etc.) is a plus.

? Strong

attention to detail

and ability to spot inconsistencies or errors.

? Good

commercial awareness

-- able to understand how purchasing and logistics decisions affect the wider business.

? Comfortable working with timelines and

managing multiple priorities.

?

Quick to learn

, adaptable, and able to think ahead to prevent issues before they arise.

? Proficient in Microsoft Office, especially Excel/Sheets.

Nice to Have (But Not Required):

? Experience working with vendors or logistics providers.

? Familiarity with shipping.

? Understanding of basic procurement or supply chain principles.

Job Types: Full-time, Permanent

Pay: 28,000.00-35,000.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 11/07/2025