Job Description

Our client is looking for a Communications Business Support Coordinator for a permanent position, located in London (Hybrid working)

Role:

Provide business support for the Communications function. Although this role is based in London, it will support the Communications teams based in both London and Aberdeen.

Responsibilities:

• Provide administrative support for the Communications function, including (but not restricted to) booking rooms/organising arrangements for team days/meetings, meetings with agencies, media training, CART training, filming and photography sessions.
• Support the team with coordinating the production and delivery of communications and marketing materials, liaising with suppliers.
• Provide administrative support for events, in particular co-ordinating travel and hotel bookings, working closely with EAs.
• Provide comms support, including publishing content on the intranet & Yammer and on external comms channels. Such as the website.
• Provide support updating the intranet and website, working with comms advisers.
• Provide administrative support for charitable and sponsorship events/dinners and requests, supporting the team in London and Aberdeen.
• Support the updating of BMS procedures, working with the communications advisers.
• Manage the company\xe2\x80\x99s subscriptions to media outlets. Arrange access to various publications for senior leaders. Manage the process for newspaper and copyright licensing.
• Manage subscriptions.
• Provide budget support, in particular with the invoicing process. Raise e cards for corporate gifts and other items as required, for approval by senior team members.
• Support the VP Communications with diary and travel bookings when required.
• Fulfil the role of log taker as part of Corporate Affairs Response Team (CART) during incidents. Training will be provided.
• Update external comms media lists, supplier lists and CART procedures with the latest contact details for external organisations and stakeholder lists.
• Support the team with hotel and travel bookings as required.
• Any other activities which the company may reasonably require.

• Excellent administrative and organisational skills, supporting busy multi-disciplinary teams.
• Strong and proven Microsoft PowerPoint, Word, Excel and Teams skills is essential.
• Writing and editing skills.
• Experience of SAP, BMS and SharePoint is essential.
• Experience of publishing material is desirable.
• Experience working with Communications team is essential and knowledge of working with agencies and other suppliers.
• Strong attention to detail.
• Strong interpersonal skills.
• Diary management experience.
• Ability to work effectively as part of a team. Team player with a can-do attitude.
• Tact and diplomacy.
• Ability to adapt and be flexible to changing situations.

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