Job Description

Conference & Events Coordinator - Maternity Cover

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DoubleTree by Hilton Edinburgh City Centre

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Salary:

27,000 per annum

Job Type:

Fixed Term

Hours:

Full-time

Town:

Edinburgh

Located at the heart of Edinburgh in one of the city's most iconic A-listed buildings, our hotel is the perfect base to explore everything that Edinburgh has to offer. Our guests can enjoy comfortable bedrooms, a modern Scottish restaurant, stunning views of Edinburgh Castle and Doubletree's signature warm welcome.


We are looking for an organised, detail-orientated, and guest focused

Conference and Events Coordinator

to support the planning and execution of exceptional events. In this role, you will be responsibile for coordinating conferences, meetings, and banquets, ensuring a seamless experience for clients from initial inquiry to event completion.

What we offer

27,000 per annum Maternity cover (temporary), full-time contract (40hrs per week) Expected start: mid-October, early September 2026

Benefits

Worldwide employee discounts at Hilton Hotels; Hotel discounts across all Axiom Hospitality hotels - colleague rates and up to 50% discount on F&B; 28 days holiday, including bank holidays, increasing yearly to 33 days; Discounts across retail, restaurants, events and more through our benefits & rewards portal; Access to our Employee Assistance Line to support your Mental Health and Wellbeing; Use of Wagestream Financial Wellbeing platform, allowing instant access to your pay; Yearly complimentary Axiom Xcape stayover after one year of service; A growing team with great training, progression, and promotion opportunities; Rewards for referring a friend: referral bonus for recommending a new team member starts at 250 per successful hire; Free meals while on shift; Length of service awards, ranging from 1 year to 3, 5, 10 and 20-year rewards and more!

Your role

As a

Conference and Events Coordinator

, you will play a vital role in ensuring the smooth organization of each event by liaising with clients, coordinating logistics, and working closely with the sales and operations teams.

Responsibilities will include but are not limited to:

Managing client inquiries, providing detailed information, and guiding them through the event planning process Coordinating all event logistics, including room setups, catering requirements, and audiovisual needs Preparing event proposals, contracts, and function sheets to ensure smooth execution Liaising with internal teams, including food & beverage, banqueting, and operations, to ensure all event details are met Conducting site visits and meetings with prospective clients to showcase event spaces and services Assisting with event-related administration, including invoicing, deposits, and post-event follow-ups Handling last-minute changes and ensuring all client requests are accommodated where possible Supporting the Conference and Banqueting Sales team in driving event revenue

The ideal person for this role will be enthusiastic about change, focused on details and trusting.

Responsibilities will include but are not limited to:

Previous experience in event coordination, sales, or hospitality is preferred Strong organizational skills with the ability to multitask and manage multiple events simultaneously Excellent communication and relationship-building skills Detail-oriented with strong administrative and problem-solving abilities Proficiency in Microsoft Office and event management software is desirable A proactive and guest-focused approach with a passion for delivering exceptional events Ability to work flexible hours, including evenings and weekends, based on event schedules

You must have the right to work in the UK to be eligible for this role. Documented evidence of eligibility will be required from all candidates prior to commencing employment.


Having these core skills will put you one step further to joining Axiom Hospitality and DoubleTree by Hilton Edinburgh City Centre.

Opportunities for all

At Axiom Hospitality, we thrive on differences and believe it is critical to our success as a fast-growing hospitality company with global aspirations. We are proud to be an equal-opportunity workplace that seeks to recruit, develop, and retain the most talented people from various backgrounds, perspectives, and skills. We, therefore, encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.


At Axiom Hospitality, we are making efforts to reduce our carbon, energy, water and waste footprint. We strive to be ethical in all we do and want to be a thriving, sustainable and responsible business for our people, our communities and our planet. Working closely with our Hotel Owners, we are committed to the journey to sustainability. In addition, we are working to reduce our hotels' impact on the environment through internationally recognised eco-label certification.


Our hotels strive to be active members of their local communities by giving back where they can. Supporting local charities is important to our teams, from volunteering at soup kitchens to collecting donations and fundraising. Our hotels aim to leave a positive impact on their neighbourhoods. At Axiom Hospitality, we are working closely with our stakeholders to support our social impact commitment. Caring about people extends outside our business and is part of our DNA.