Job Description

Contract Administrator
Location: Bellshill
Hours: Monday to Friday, 8:00am - 5:00pm
Pay Rate: 16.88 per hour
About the Role
We are seeking a detail-oriented and proactive Contract Administrator to join our Scheduling Team in Bellshill. In this fast-paced role, you'll play a key part in ensuring all planned preventative maintenance (PPM) and reactive works are scheduled efficiently, tracked accurately, and completed within contractual KPIs.
You'll liaise with Contract Managers, Supervisors, Engineers, and Sub-contractors while maintaining our CAFM systems to a high standard. This role is ideal for someone who thrives on structure but can confidently reprioritise tasks and make analytical decisions under pressure.
Key Responsibilities

• Schedule PPM works in line with contractual KPIs using approved tools and systems.
• Collaborate with Contract Managers and Schedulers to align subcontractor tasks with planned timelines.
• Use CAFM systems (e.g. SAP, Coupa, Planon) to log, assign, and track job status through to completion.
• Issue and track purchase orders, ensuring timely invoice receipt and status updates.
• Act as the first point of contact for engineers and subcontractors regarding scheduling queries.
• Conduct regular analysis of maintenance performance to identify trends and advise on improvements.
• Ensure all compliance-related documentation is chased, filed, and up-to-date.
• Support with general administrative duties and ad hoc tasks as required.

• Prior experience with CAFM systems (e.g. SAP, Coupa, Planon) preferred.
• Strong IT skills, particularly Excel and Outlook.
• Excellent communication and team collaboration abilities.
• Proven ability to multitask, prioritise, and remain calm under pressure.
• Awareness of health and safety practices.
• Experience in purchasing and managing suppliers.
• Technical knowledge of the M&E industry desirable but not essential.

• Customer-focused mindset with a drive to exceed expectations
• Confident decision-maker with analytical thinking skills
• High attention to detail and time management
• Strong interpersonal skills to build effective relationships
• Professional, reliable, and proactive attitude