Job Description

Under the direction of the Head of Contracts Non-Clinical ensures that the Trusts procurement of approximately 100M is undertaken in accordance with the organisations best practice. Supported by the Contracts Manager, negotiates a range of complex, high value contracts as agreed with the Head of Contracts Non-Clinical, providing best value across the range of products and services contracted. Analyse procurement activity recorded by the Oracle system in order to identify procurement opportunities. Ensures that the Trusts procurement is undertaken in accordance with the organisations best procurement practices and Financial Standing instructions.



Work to pre agreed K.P.Is to produce cash releasing savings which are reported to the Trust Board. The position forms part of the Contracting team providing purchasing support for a range of goods and services. Whilst there is no direct budget management the post holder will be expected to understand the Trusts budgeting process and the allocation of cost mechanism and work with user departments as part of a Multi Disciplinary Team in order to understand their need and interpret these through to the appropriate commercial agreements, including capital, revenue and lease. It is expected that the post holder will work closely with a number of Management Teams to assist them in meeting their Cost Improvement plans.



The department is targeted with cash releasing targets in excess of 3m pa and the post holder will be expected to significantly contribute to meeting this target. The post holder will together with the Head of Contracting ensure that contractual coverage through the Supplies increases incrementally in order to deliver best value for the Trust. The post requires the individual to mange a portfolio of strategic suppliers to the Trust and must ensure regular meetings are held with such suppliers. Liaison at senior levels within both organisations is essential.



Work with and liaise with the North of England Purchasing Confederation to provide advice on best practice and value for money initiatives including the negotiation of consortia contract. To monitor National Contracts available from the NHS Supply Chain, Crown Commercial Services and The North of England Collaborative Consortium and the use of those contract within the Trust. To assists the Head of Contracting with implementation of Supplies policies and the organisations Supplies Strategy. To be responsible for the delivery, within cost and quality parameters, of a number of strategic objectives within the Trusts Supplies Strategy document.



In conjunction with other departments and Managers develop and implement systems to monitor and report on the performance of the Supplies function aiming for continuous improvements. Implement and support devolved purchasing order processing for particular supplies customers ensuring that purchasing is undertaken within the agreed parameters and in accordance with the Trusts Standing Orders and Standing Financial Instructions. Assist with the training of the Contracting Team to ensure that they develop appropriate competencies in the operation of purchasing order processing and office based systems. Liaise with Finance colleagues, particularly Creditor Payments and Financial Services, to ensure effective cross team working.



Monitor and ensure a supplies contribution to Trusts Public Sector Payments Policy. Actively pursue further use of the purchasing systems and the use of those systems for monitoring the financial influence of supplies. Carry out research and contributes advice on the introduction of new products and ensures that appropriate trials are undertaken and recorded and assist with the standardisation programme. Support the Contracts Officer on a day to day basis being responsible for their professional development and performances.



Support the procurement functions in conjunction with members of the Contracting Team ensuring adherence to quality standards. Reviews with the Supplier the most appropriate route for product delivery to obtain maximum benefit for the Trusts Supply Chain The post holder will work closely with user departments, usually as part of a Multi-Disciplinary Team, in order to understand their need and interpret these through to the appropriate commercial agreements.