Job Description

Contract Administration Manager

Location:

Hybrid role (occasionally required to attend the HUB in Bournemouth for meetings or as requested)

Job type:

Part Time,Permanent

Salary:

14.77 Hour

Contracted Hours:

30 hours (inc bank holidays)

About the Role:

The Contracts Administration Manager is responsible for overseeing the administrative operations related to Government-funded and commercial training programs. This role ensures compliance with funding regulations, manages a team of administrators, and supports the organisation through audits, reporting, and collaboration with awarding bodies. The role is critical for maintaining efficient workflows, accurate reporting, and adherence to funding and regulatory requirements.

Key Responsibilities:

Oversee the administration of Government-funded apprenticeship programs, ensuring compliance with funding rules and guidelines. Monitor and manage funding claims, ensuring accurate and timely submissions. Line manage a team of administrative staff, providing guidance, training, and KITs. Allocate tasks and responsibilities within the team to maintain efficiency and effectiveness. Conduct and oversee the production of Provider Data Self-Assessment Tool (PDSAT) reports. Analyse data and address any discrepancies or areas of concern identified through reporting. Prepare and deliver regular management reports on funding, performance, and compliance. Liaise with awarding bodies to ensure qualifications and certifications are processed efficiently. Ensure that training delivery meets the standards and requirements set by awarding organizations. Prepare for and support funding and audit inspections by maintaining thorough and accurate documentation. Address any audit findings promptly and implement corrective actions as needed. Work closely with internal and external stakeholders, including training teams, employers, and Government bodies. Act as the point of contact for queries related to funding, compliance, and awarding body requirements.

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Essential Skills & Experience:

Level 3 Business administratin English and maths level 2 qualificatin or equivalent Prven experience in an administrative or managerial role within an apprenticeship training provider or similar environment. Strng knowledge of Government funding rules, PDSATs, and audit requirements. Experience wrking with awarding bodies and understanding their requirements. Demnstrated ability to manage and lead a team effectively. Prficient in Microsoft Office Suite and MIS systems commonly used in the apprenticeship sector (e.g., ILR systems).

Essential Qualities:

Excellent cmmunication skills Organisatinal skills and self-motivated Flexible apprach Supprtive team player Time management skills Patient and adaptable Prfessional manner always Micrsoft excel experience. Management infrmation system experience

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