Job Description

ABOUT US

Switalskis is an award-winning law firm listed in The Sunday Times Best Places to Work 2024 & 2025.

Established in 1993 by Stephen Switalskis, we began with a focus on child care law and criminal law from a single office in Wakefield. Since then we've expanded to 11 locations employing approximately 400 people who provide a wide array of specialist legal services.

A career at Switalskis means being part of a firm that cares and is here for you. We're dynamic and progressive, and we never stand still. Last year we were crowned Large Firm of the Year at The Yorkshire Legal Awards and named in the top 50 fastest growing companies in Yorkshire in the Yorkshire Growth Index.

The Role

We're on the lookout for an Administrative Assistant to join our award-winning New-Build Conveyancing team at Switalskis. This role provides key administrative support in a dynamic, fast-paced, and digitally advanced legal environment.

As part of a highly regarded team recognised nationally in 2024 & 2025 for outstanding client service, you'll play a vital part in ensuring smooth, efficient onboarding and progression of both purchase and sale conveyancing matters.

Key Responsibilities

Purchase Matters

Act as "Front of House" - taking initial instructions and issuing accurate quotations

Support clients with digital onboarding and perform checks on completed ID verifications

Process draft contracts and forward copies to clients

Apply for searches and input key details into our team task list

Prepare and dispatch exchange documentation and activate home warranty certificates

Sale Matters

Manage the onboarding process for sellers

Review replies to property information forms

Process memoranda of sale for open market properties

Download and conduct basic checks on clients' existing property titles

Issue contract packs to buyers' solicitors

Identify and address title-related matters such as restrictions, nearly new homes, name discrepancies, and management company issue

What You'll Bring

Excellent communication skills, especially when assisting clients new to the conveyancing proces

A friendly, approachable manner aligned with our company values

Strong interpersonal skills and a proactive team spirit

The ability to prioritise, stay organised, and work well under pressure

Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and case management systems

Exceptional attention to detail and a commitment to accuracy

Working Arrangements

This is role will be mostly office based with the occasional option to work from home.

Job Types: Full-time, Permanent

Pay: 24,450.00-26,000.00 per year

Benefits:

Additional leave Bereavement leave Company events Company pension Employee discount Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme Life insurance On-site parking Private dental insurance Sick pay
Work Location: In person

Reference ID: Conveyancing New build