The post holder is to provide a full and complete clerical service, including the upkeep of the department to the Decontamination Programme Manager and associated staff, ensuring deadlines and quality standards are met. To maintain the Decontamination stores in accord with the departmental quality system, ensuring a constant supply of raw materials is available to the Production department.Main duties of the jobTo Carry out regular stock take of stores and ensure order levels are kept as required as well as receiving all deliveries, checking delivery notes. To maintain the stock management data on the HSDU computer production/traceability system, to provide a full and complete clerical service, including the upkeep of the department.About usWalsall Healthcare NHS Trust is an integrated Trust and the only provider of NHS acute care in Walsall, serving a population of 284,300, providing inpatient and outpatient services at the Manor Hospital as well as a wide range of services in the community. Walsall Manor houses the full range of district general hospital services under one roof. The xc2xa3170 million development was completed in 2010 and the continued upgrading of existing areas ensures the Trust now has a state-of-the-art Critical Care Unit, Neonatal Unit, Obstetric Theatre, and Integrated Assessment Unit facilities.A new Urgent Emergency Care Centre was opened in March 2023. The two-storey development has significantly improved emergency care facilities and capacity and has provided almost 5,000 square metres of additional clinical space.DetailsDate posted23 May 2025Pay schemeAgenda for changeBandBand 2Salaryxc2xa324,169 a year per annumContractPermanentWorking patternFull-timeReference number407-SURGERY-7206598Job locationsHSDUPleck RoadWalsallWS2 9PSJob descriptionJob responsibilities1.To work in accordance with Departmental Policy, Standard Operating Procedures and Quality Management System.2. To answer all telephone calls into the department ensuring details of messages are taken and forwarded to the appropriate officer.3.To receive timesheets/requisitions from the HSDU manager and or his/her representative and ensure timely progress.4. To ensure all travel, subsistence and training forms are completed and progressed as in-line with Trust policies.5. To carry out filing as and when necessary and retrieve information as required.6. Clerical duties associated with:A all typing as and when requiredReception dutiesReceiving visitors to departmentReceipt and dispatch of post.Photocopying etc7. To Carry out regular stock take of stores and ensure order levels are kept as required as well as receiving all deliveries, checking delivery notes, notifying suppliers of short deliveries, damaged goods or incorrect deliveries.8. To raise orders with suppliers against call-off orders and notify management of any low stock items for which electronic requisitions need to be raised.9. To ensure that all delivery notes are signed and sent to Paymasters within 24 hours of receipt ofgoods.1. To maintain the stock management data on the HSDU computer production/traceability system,utilising and developing the facilities available to improve the stock management within HSDU.1. To ensure that, at all times, stock management is carried out in accord with the requirements of the HSDU Quality system.1. To check any invoice queries received from Paymasters.1. To cover the essential day to day duties of the HSDU Computer Assistant in his/her absence, including system interrogation, building of new instrument sets and equipment, production of management information reports and liaising with IT/Newgate regarding system failures.1. To undertake any other ad hoc duties which may be delegated from time to time. Job descriptionJob responsibilities1.To work in accordance with Departmental Policy, Standard Operating Procedures and Quality Management System.2. To answer all telephone calls into the department ensuring details of messages are taken and forwarded to the appropriate officer.3.To receive timesheets/requisitions from the HSDU manager and or his/her representative and ensure timely progress.4. To ensure all travel, subsistence and training forms are completed and progressed as in-line with Trust policies.5. To carry out filing as and when necessary and retrieve information as required.6. Clerical duties associated with:A all typing as and when requiredReception dutiesReceiving visitors to departmentReceipt and dispatch of post.Photocopying etc7. To Carry out regular stock take of stores and ensure order levels are kept as required as well as receiving all deliveries, checking delivery notes, notifying suppliers of short deliveries, damaged goods or incorrect deliveries.8. To raise orders with suppliers against call-off orders and notify management of any low stock items for which electronic requisitions need to be raised.9. To ensure that all delivery notes are signed and sent to Paymasters within 24 hours of receipt ofgoods.1. To maintain the stock management data on the HSDU computer production/traceability system,utilising and developing the facilities available to improve the stock management within HSDU.1. To ensure that, at all times, stock management is carried out in accord with the requirements of the HSDU Quality system.1. To check any invoice queries received from Paymasters.1. To cover the essential day to day duties of the HSDU Computer Assistant in his/her absence, including system interrogation, building of new instrument sets and equipment, production of management information reports and liaising with IT/Newgate regarding system failures.1. To undertake any other ad hoc duties which may be delegated from time to time.Person SpecificationQualificationsEssential
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