Job Description

Delivery Support Administrator

Salary: 25,842 Per annum

Hours: Full time, job share or part time (minimum 0.8 FTE)

Contract Type: Open Ended and Fixed term

Location: Polaris House, Swindon, Wiltshire

Grade: UKRI Band B

Positions Available: 2

Two positions 12-month fixed term

Closing date: Sunday 1st February 2026

Proposed Interview Date: 17th / 18th / 19th February 2026

About EPSRC

EPSRC is the main UK government agency for funding research and training in engineering and the physical sciences. We invest over 850 million a year in a broad range of subjects from mathematics to materials science and from information technology to structural engineering. EPSRC is part of UK Research and Innovation (UKRI), the largest public sector funder of research and innovation, with an annual budget of over 8bn and including 7 research councils. You can find out more about UKRI via: https://www.ukri.org/who-we-are/about-uk-research-and-innovation/our-organisation/

Job Purpose

The main purpose of this role as Delivery Support Administrator is to support the organisation through the delivery of high-quality, effective administrative support. As part of their respective teams, Delivery Support Administrators are assigned responsibilities/activities to deliver through their respective delivery support management structures.


Delivery Support Administrators are also expected to work flexibly across other teams to provide support to other EPSRC teams and activities as required. The role contributes to the achievement of teams' specific objectives by providing support across some, or all or the following areas:


General support Peer Review Resourcing Strategic Priorities Data Management
Delivery Support Administrators also understand EPSRC's mission, strategy and operations to deliver the above support effectively.

Key Responsibilities

The role will involve working flexibly across various activities and may also involve supporting strategic projects, responding to emerging and changing priorities with clarity of purpose and to tight deadlines. Your role will involve building and managing relationships with senior colleagues as well as internal and external stakeholders.


As a delivery support administrator, you may be providing support as follows:


Using meeting scheduling systems and processes, document management structures, and internal standard operating procedures Support and help to deliver our process of peer review using our systems Arrangement and support for virtual and in-person meetings including preparation of agendas and note takin Providing Funding Opportunity support, including setting up webinars Monitoring shared mailboxes to ensure that queries and requests are dealt with in a timely manner Travel and accommodation booking Team diary management Information monitoring and collation of reporting materials, briefings and document management Support delivery of EPSRC events General project support and other team activities as required

Person Specification (Qualifications, Knowledge, Skills)

To apply for these positions, your CV and Cover letter will need to demonstrate that you meet the following criteria. Where indicated, this detail will be assessed at shortlisting (S), interview (I) or both (S&I).

Essential:

A minimum of 3 GCSEs (or equivalent) (S) Previous administrative experience (S) A sound knowledge of Microsoft packages (S) Excellent written communication skills and attention to detail as evidenced through your Covering Letter and CV (S) Experience of inbox support (S & I) Excellent planning, organisational and time management skills (S&I) Ability to work as a proactive team member, using your initiative to deal with problems and overcome challenges to deliver the team's activities (S&I) Ability to manage change and pressure and work in an adaptable and flexible manner (S&I) Ability to establish and manage wider working relationships with colleagues at all levels (I) Effective verbal communication (I) Ability to work at pace in a dynamic environment, reprioritising tasks as appropriate (I) Ability to establish and manage wider working relationships with colleagues at all levels (I)

Location & Travel Requirements:

This post is based at our Swindon office, but we operate a hybrid approach, and you can expect a mix of working from home, the office, and external locations. As we recognise the benefits of in person working, EPSRC currently has a minimum expectation that we will work in person, in the Swindon office, at least 2 days per month. On occasions where there is a business need, you may be required to attend the office more than 2 days a month e.g., for training, events, or team days. This post may require travel to attend external visits and meetings, in the UK. We will make exceptions to the minimum requirement to work in person in the Swindon office for individuals that might encounter difficulties because of a disability/health condition. We welcome applications from candidates with special requirements.

How To Apply:

Online applications only for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for EPSRC and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.


We recommend interested individuals apply at their earliest convenience as we reserve the right to close this vacancy before the advertised deadline if we receive sufficient applications for these roles.


UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.


As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

An outstanding defined benefit pension scheme. 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent). Employee discounts and offers on retail and leisure activities. Employee assistance programme, providing confidential help and advice. Flexible working options.
Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!


For further information on our benefits please see:


Benefits of working at UK Research and Innovation (UKRI)


UKRI is an Equal Opportunity & Disability Confident Employer.


Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org