Job Description

We are looking for 1 new full time Departmental Secretary to join the Abdominal Medicine and Surgery CSU based at St James University Hospital. The role will also include some data related duties.The role will be ideal for somebody who is looking to expand on their experience within a healthcare setting. We are a surgical CSU and oversee a cohort of patients with complex pathways, therefore liaising with a range of medical personnel will be vital to the role.The post-holder will be required to attend to duties such as typing of correspondence, dealing with complex patient queries and operating a number of IT systems such as Epro, PPM, PAS and Order comms and will be also asked to complete data related tasks within the business unit such as preparing and attending audit.The successful candidate will have a can-do attitude and will take a proactive approach to working within one of the busiest CSUs within the trust. Applicants will also have fantastic organisational and time management skills as well as being able to multi-task and prioritise workloads accordingly. The environment in which we operate is very fast paced and swift turnaround times are crucial.Previous administrative experience is essential for this role as is a good standard of knowledge around basic IT systems such as Microsoft Office packages and email systems as well as more complex, trust specific systems; PAS (Patient centre), PPM and Epro.Main duties of the jobMain duties of the jobProvide comprehensive secretarial support to medical consultants and clinical teams.- Manage correspondence, including typing letters, reports and other documents.- Handle incoming calls, e-mails, queries from families and healthcare professionals.- Co-ordinate with departments to facilitate patient care and streamline administrative tasks.- Maintain confidentiality and follow all NHS protocols regarding patient information.The post-holder will:Work as part of a team to ensure that all clinical correspondence is turned around in a timely manner to allow patients to move through their pathway without any delays.Work with Consultants and their medical teams.Manage their workload in line with departmental requirements.Deal with patient enquiriesPlay a key role in ensuring that patients move systematically through their pathways by ensuring that the next steps are in the pipeline.Administer HPB data and keep records up to dateMinute and action take for Audit purposes.Record and data collection.About usLeeds Teaching Hospitals is one the largest teaching hospital trusts in Europe, with access to leading clinical expertise and medical technology. We care for people from all over the country as well as the 780,000 residents of Leeds itself. The Trust has a budget of xc2xa31.1 billion. Our 20,000 staff ensures that every year we see and treat over 1,500,000 people in our 2,000 beds or out-patient settings, comprising 100,000 day cases, 125,000 in-patients, 260,000 A&E visits and 1,050,000 out-patient appointments.Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.DetailsDate posted08 May 2025Pay schemeAgenda for changeBandBand 3Salaryxc2xa324,071 to xc2xa325,674 a yearContractPermanentWorking patternFull-time, Flexible workingReference numberC9298-AMS-311Job locationsSt. James's University HospitalBeckett StreetLeedsLS9 7TFJob descriptionJob responsibilitiesTo assist the AMS Clinicians and the Service Manager in providing an efficient data management service and to support the development of the HPB services data capture systems, capacity and quality.Responsible for the input of data into Trust systems to provide information on a wide range of areas to include: mortality and morbidity, survival rates, cancer re-occurrence rates and develop key performance indicators.Expected Shortlisting Date30/05/2025Planned Interview Date06/06/2025 Job descriptionJob responsibilitiesTo assist the AMS Clinicians and the Service Manager in providing an efficient data management service and to support the development of the HPB services data capture systems, capacity and quality.Responsible for the input of data into Trust systems to provide information on a wide range of areas to include: mortality and morbidity, survival rates, cancer re-occurrence rates and develop key performance indicators.Expected Shortlisting Date30/05/2025Planned Interview Date06/06/2025Person SpecificationSkills and BehavioursEssential

• A flexible style of working.
• Ability to undertake a significant area of work under own initiative
• Approachable, able to communicate sensitive or contentious matters effectively with a range of staff
• Accuracy and attention to detail.
• Able to concentrate for long periods of time.
• To be able to present information in a clear and understandable format.
• Expertise in the Microsoft Office (Access, Excel, Word) in order to manipulate data, build databases and design and run queries to obtain reports from these.
• The ability to work to tight deadlines.
• Good organisation skills and the ability to prioritise.

• Use of Microsoft Office (Excel, Word, Powerpoint) in order to manipulate data, by building databases and designing and running queries to obtain reports from these
• Data Collection
• Accurate input of large amounts of data
• Secretarial experience

• Collation, analysis and presentation of information
• Processing and analysis of data using database extraction and query tools
• Previous experience of database development

• GCSE English Language and Maths

• RSA 2 or equivalent standard of typing

• A flexible style of working.
• Ability to undertake a significant area of work under own initiative
• Approachable, able to communicate sensitive or contentious matters effectively with a range of staff
• Accuracy and attention to detail.
• Able to concentrate for long periods of time.
• To be able to present information in a clear and understandable format.
• Expertise in the Microsoft Office (Access, Excel, Word) in order to manipulate data, build databases and design and run queries to obtain reports from these.
• The ability to work to tight deadlines.
• Good organisation skills and the ability to prioritise.

• Use of Microsoft Office (Excel, Word, Powerpoint) in order to manipulate data, by building databases and designing and running queries to obtain reports from these
• Data Collection
• Accurate input of large amounts of data
• Secretarial experience

• Collation, analysis and presentation of information
• Processing and analysis of data using database extraction and query tools
• Previous experience of database development

• GCSE English Language and Maths

• RSA 2 or equivalent standard of typing

NHS