Job Description

OPEN TO INTERNAL AND EXTERNAL APPLICANTS

Deputy Finance Manager (Medical Sciences Divisional Office)

Full time, permanent vacancy (37.5 hours per week)

This role also offers the opportunity for hybrid working. Our office location is Medical Sciences Divisional Office, Level 3, John Radcliffe Hospital, Headington, OX3 9DU.

About the Role:

The Deputy Finance Manager will support the Finance Manager in delivering efficient financial services to the Divisional Office and sub-units. You will take a lead in building and maintaining a network of colleagues with financial responsibilities to support collaboration and best practice sharing.

You will deputise for the Finance Manager, oversee core financial services such as reporting, journal processing, purchase-to-pay, accounts receivable, expense claims, and external recharges. Additionally, you will supervise a Finance Assistant, maintaining high standards and efficiency in transactions.

Key Responsibilities Include:

Support the Finance Manager in preparing budgets, forecasts, management accounts, and financial plans; monitor budget performance and produce timely, accurate reports for stakeholders.

Ensure robust financial controls and procedures are in place and compliant with university regulations; provide expert advice, training, and support to staff on financial policies and practices.

Manage day-to-day financial processes including purchase-to-pay, accounts receivable, expense claims, and interdepartmental journals; supervise a Finance Assistant to maintain high standards.

Build and maintain a collaborative network of finance contacts across departments; promote cost control and financial awareness through training, guidance, and regular communication.

Act as deputy to the Finance Manager, attending meetings and contributing to strategic planning; make informed decisions in their absence and support complex financial problem-solving.

Skills and Qualifications:

(See full essential criteria in the job description)

Degree-level education with strong accounting knowledge and progress toward a CCAB qualification.

Proven experience in budgeting, forecasting, and analysing complex financial data sets.

Advanced Excel skills and deep understanding of financial systems and reporting tools.

Able to explain complex financial info clearly to non-specialists and influence decision-making.

Builds effective relationships, motivates teams, and thrives under pressure with minimal supervision

What We Offer:

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including 38 days' annual leave (inclusive of bank holidays and fixed closure days), generous pension schemes and free access to the Oxford colleges. The other benefits include:
Travel - We have several travel schemes available for staff which promote sustainable modes of transport. Family friendly benefits - We aim to be a family-friendly employer and offer a range of flexible working options. We have some of the most generous family leave provision in the Higher Education sector. Sports - We have several schemes to help you stay fit and healthy, including discounted membership of the university sports centre on the Iffley Road Personal and professional development - We actively encourage all staff to participate in planning their personal and professional development and provide a broad range of opportunities to enable them to reach their full potential. University club - All staff are entitled to free membership of the University Club. It offers social and hospitality facilities, a small gym and exercise classes. Staff discounts - University staff can access shopping discounts in several ways. Childcare services - We offer excellent childcare services including five University nurseries as well as University-supported places at other local private nurseries.

How to Apply:

You will be required to upload a covering letter/supporting statement describing how you meet the criteria, CV and the details of two referees as part of your online application.

The closing date for applications is

midday on Monday 18 August 2025

. Interviews will take place in person on

Thursday 28 August 2025

.

For an informal discussion about the role please contact Edwin Kiarie, Finance Manager by email - Edwin.kiarie@medsci.ox.ac.uk.