Job Description

Job Overview

We are seeking a meticulous and organised Document Controller to join our team. The successful candidate will be responsible for managing, maintaining and organising all project documentation, to ensure all requirements are completed on time and to the right quality.

Principal Duties:

Document management: managing documents within business Enterprise Resource Planning (ERP) system Review and entry of sales handover documents into business ERP system, ensuring documents are named and numbered correctly and linked to the appropriate items. Entry and revision management of customer specifications in the customer specification library. Review of sales orders to identify and verify the documentation requirements. Review sales quotations to support costing of documentation scopes, preparing quotation document registers Create and maintain customer and supplier document registers Maintaining the master document register and document trackers Collate internal and supplier documentation to customer requirements, preparing project specific front sheets and transmittals as required. Compile and issue the final documentation package(s), arranging inspections where required Update of visual management / digital information boards as required Document distribution: managing the distribution of documentation ensuring delivery deadlines are met Review of sales order handover documents Manage document distribution workflows / communications to relevant internal departments Manage receipt and update of supplier documentation Manage submission and return of customer documentation Liaise with internal departments to ensure amendments to documents are carried out efficiently and effectively, and progressing the change management system Main point of contact with external customers for documentation matters - Liaise with external customers to manage documentation requirements post order award

Other Duties:

Export control management and support Reception cover

Qualifications & Skills:

Minimum of 5 x level 5 / Grade C or above at GCSE including Maths and English. Proven experience as a Document Controller or in a similar administrative role. Strong organisational and time management skills with a keen eye for detail. Proficient in document management software and Microsoft Office Suite (Word, Excel, PowerPoint). Negotiation Skills: Essential - Primary point of contact with customers for documentation submissions and amendments. Presentation: Personal and professional presentation essential for internal and customer meetings. Ability to present information effectively and concisely to management and to external customers Knowledge of INFOR ERP software preferred. Excellent communication skills, both written and verbal. Ability to work independently as well as part of a team. Familiarity with industry standards related to document control is advantageous. A proactive approach to problem-solving with strong analytical skills.
Contract - 6 months Fixed Term Contract, Full Tim

Hours - 37 hours per week, Monday - Friday, flexitime. (Standard hours Monday to Thursday 08:15 - 5:00 pm (45 mins unpaid lunch), Friday 08:15 - 13:15 (no lunch)).

Right to work: Applicants must be able to evidence they have the right to live and work in the UK e.g. UK Passport, Share Code, without the need for sponsorship.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: 19,240.00-23,500.00 per year

Benefits:

Company pension Flexitime Free parking On-site parking
Work Location: In person