Job Description

About the role

Balfour Beatty are looking for a

Document Controller/Business Support Assistant

to join our Investments team working on the Connect Plus project based out of

South Mimms.

Please note - this site is only accessible via car

Within this role you'll report to the Head of Performance and Operations, this dual purpose role is to deliver effective management of project documents and records ensuring they are compliant with all contractual, legal, and Integrated Management System (IMS) requirements. Additionally, the role provides essential business support to the wider team including administrative and general office management activities

What you'll be doing

As a

Document Controller/Business Support Assistant

you'll:

Document Management

- this role is critical in managing all project documentation to ensure compliance against contractual, legal and Integrated Management System (ISO 9001) requirements for auditing and operational purposes. Responsible for maintaining document registers, version control and the timely submission of documents to our client and other relevant stakeholders. Document logs including performance reports for certain workflows including Technical Queries and the Schedule of Submissions will be required.

Quality Assurance

- Ensure documents comply with legal, contractual and quality management standards for auditing purposes. Legal requirements include data protection.

Audits

- Provide support during certified management system surveillance and recertification audits including PAS 99, ISO 44001, ISO 55001, ISO 27001 and PAS 2080.

Workflow Management

- Ensure all submissions follow the correct process and contractual workflow including formal correspondence, review procedure submissions for design and non-design submissions, technical queries and waivers. Manage and update the Schedule of Submissions Data Security, Records Management and Archiving - ensure electronic documents are stored securely in the EDRMS and access is restricted for confidential files. Ensure retention periods comply with contractual requirements of Schedule 15. Manage on and off-site storage of all archived documents.

Business Support

- provide support to the wider team including packaging and formatting documents for submissions, maintaining meeting room diaries and ensuring rooms are ready for use. The role will also involve from time to time supporting the work of the CEO's executive assistant during periods of absence or during high volumes of work activity

Who we're looking for

The following qualities / experience are required:
Experience working on large complex construction projects or similar. PFI experience advantageous but not essential.

Excellent document management skills including experience of using different industry standard and/or bespoke document management software packages including Business Collaborator or other similar packages.
Knowledge of administration of Quality Management Systems Knowledge of administration of IT security policy Proficient use of MS office including Word, Excel and PowerPoint Attention to detail including being highly diligent, organized, proactive and able to work on own initiative. Excellent team working skills, ability to build effective relationships at all levels. Good interpersonal and communication skills. Determination to see tasks through to completion, with excellent planning and organisational skills.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.



Why join us?



As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:


Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. 25 days paid annual leave (pro rata) Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About us

Balfour Beatty Investments is an international infrastructure investor operating in the UK and US. We develop and finance both public and private infrastructure projects whilst operating a portfolio of long-term infrastructure assets, with a portfolio of PPP concessions in healthcare facilities, highways, energy and transmission, student accommodation, residential regeneration and private housing.



In the US, our portfolio includes Balfour Beatty Communities, a subsidiary dedicated to developing and operating privatised military housing, student and multifamily housing. We also operate Balfour Beatty Campus Solutions, a leading provider of large capital project financing, development and construction solutions for the higher education market.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion



To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.



As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/



We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com



Job Reference: BBUK12955