Job Description

Overview

Are you highly organised, detail-oriented and passionate about using your skills and experience to serve? And make real impact behind the scenes?

We have an exciting vacancy for a Donations Administrator to join our dynamic Finance team.

The Donations Administrator will work with the Finance Team to provide support to the Salisbury-Sudan Partnership initiative. The Salisbury Sudan partnership is a mutually beneficial partnership between the Diocese of Salisbury and the Episcopal Church in Sudan and South Sudan.

Celebrating over 50 years of connection with the Episcopal Church in Sudan and South Sudan, our Partnership thrives on prayer, dialogue, and practical support. You'll play a key role in this by ensuring that every donation is carefully acknowledged and recorded, helping us sustain these deeply rooted relationships.

This role will be responsible for managing the correspondence between the Finance Team, the Committee members and the donors of the initiative. The preferred candidate will deploy their data entry, record management and communication skills to ensure that the stewardship activities and processes of the Salisbury-Sudan Partnership remains effective.

Responsibilities

Ensure donations are properly acknowledged and donors are sensitively thanked for their contributions. Communicate with donors in a warm and professional manner. Ensure that all donations are accurately recorded in the financial system and the correct coding is applied for reporting and Gift Aid purposes. Ensure personal data held for the purposes of processing payments is treated securely and appropriately to comply with GDPR. Reconcile donations to income received per the bank statements and other applications, e.g. Give-A-Little and Parish Giving Scheme. Maximise the reclaim of Gift Aid by preparing the timely submission of claims in line with HMRC requirements and keep appropriate records. Identify and implement opportunities to improve processes where possible to ensure donations are managed correctly and as efficiently as possible. Liaise with relevant churches (or other events coordinators) where a Sudans Partnership collection is due to take place and ensure the local treasurer (or events coordinator) is clear about the process, has the necessary information and provides the collection moneys and associated documentation as soon as is practicable. Assisting in the collection, counting and banking of cash from donations. Attend the Sudan Committee meetings Liaise with the Givings Team or other teams within the DBF on projects or assignments of mutual benefits across the teams. Liaise with the Parish Services Team to receive and address correspondence received on behalf of the Salisbury Sudan Link.

Skills

Good standard of English and Math's such as educations to GCSE level or equivalent. Proficiency in the use of Microsoft Office suite, particularly Excel, Word, Outlook and Teams. Experience of working as an Administrator in a busy team. Experience dealing with and relating to different stakeholder groups both in-person and remotely. Experience capturing data from different input source and standardising the data into one system. Good organisational skills and ability to manage multiple tasks and deadlines. Ability to work independently and as part of a team. Strong numerical skills and attention to detail. Integrity and commitment to the values and mission of diocese. A proactive and positive approach to problem-solving. Ability to work under pressure and meet deadlines. Ability to maintain confidentiality and handle sensitive information appropriately and within GDPR. Good communication skills capable of relating well to a wide range of people with varying expectations, whilst applying tact and discretion.
If you're detail-oriented, organised, highly literate and numerate and able to thrive in a fast-paced environment, we'd love to hear from you.

Please note that the disclosed salary is pro-rated to match a 7 hour working week (from a full-time equivalent salary of 28,254 per annum).

Job Types: Part-time, Permanent

Pay: From 5,650.80 per year

Expected hours: 7 per week

Benefits:

Company pension Employee discount Free flu jabs Health & wellbeing programme On-site parking Paid volunteer time
Work Location: In person