Job Description

Job Title:

EHCP Coordinator

Reporting to:

Head of Recruitment and Careers

Hours

21 hours per week.

09:00 - 17:00

1 hour unpaid lunch per day.

Job Type

Permanent

Term time only - 40 weeks per year.

3 days a week

Location

Kennington, London, SE11 6DN

Hybrid working is available after a successful probationary period with 2 days on site and up to 1 day working remotely when suitable.

Salary

Salary Range: 25,200.00 to 29,400.00

(Pro-rata: 49,140.00 to 63,700.00)

Salary dependant on experience and qualifications

Roots and Shoots is an independent, award-winning educational and environmental charity based in Kennington, South London. From a derelict site in 1982, it has grown to become a well-established and respected vocational training organisation with biodiverse wildlife gardens, offering a safe haven for both people and nature to flourish.

We are seeking an

EHCP Coordinator

with a strong background in supporting young people and who has experience of managing

EHCP Consultations

and

High Needs Funding.

You will be an experienced EHCP Coordinator who is part of our admissions team as the first point of contact for prospective student consultations. You will know your way around an EHCP and a key part of putting paper into practice for our students' education. You will be working closely with and supported by Senior Management and the Student Coordination Team throughout the process to generate the best possible outcomes for our students.

We are an ambitious team and are seeking professionals that have a strong background and confidence to improve the team's level of service. This is an exciting opportunity for an experienced SEND professional within the core of the Roots and Shoots Team which has scope for the right candidate to shape the role and make it their own.

Job Purpose

The EHCP Coordinator is responsible for being the link between Roots and Shoots and Local Authorities SEND and Finance teams. The EHCP Coordinator ensures that:

Incoming students' needs and abilities match the provision that Roots and Shoots can provide. Monitoring the provision being provided by Roots and Shoots, ensuring it aligns with the needs contained within each student's EHCP, including after annual or emergency reviews. Local Authorities are invoiced appropriately for the services provided.

Main Duties

Prospective Student Admissions and EHCP Consultations

Being the main point of contact with Local Authorities for learners with EHCPs. Responsible for:

Receiving formal consultations from local authorities. Arranging visits and taster sessions for prospective students. Including handling parent / carer enquiries. Working with the Student Coordination Team to calculate the correct level of support provided. Managing the response to formal consultations from Local Authorities within deadlines.

EHCP Coordination

Responsibilities span the full EHCP coordination process during a young person's time at Roots and Shoots, including:

Facilitating new students, kicking off the onboarding process internally. Ensuring that all statutory education delivery requirements are met by Roots and Shoots. Ensuring the college's student EHCP Annual Review process is comprehensively followed and including the Teaching Team throughout.

High Needs Funding Support

Acting as the main point of contact with local authorities Funding teams from pre-entry to enrolment and final billing. Input HN funding data into databases and reporting to senior management. Developing reports to enable managers to effectively monitor funding data. Liaise with Local Authorities to ensure that all documentation for funding is completed accurately within deadlines.

Person Specification

A solid understanding of:

SEND legislation The EHCP process The SEND Code of Practice Experience and knowledge of young people with special educational needs and disabilities. Experience and knowledge of SEND funding and working actively with Local Authority SEND teams in the implementation of High Needs Funding. At least 3 years of EHCP coordination experience Experience of taking part in SEND tribunals Be able to produce high-quality reports and ensure compliance with statutory requirements. Highly organised, with strong case management skills and capable of handling complex cases. Degree level education or equivalent relevant experience.

At minimum

: GCSEs at grades A-C in English & Maths or equivalent A finance qualification is not a requirement for this role. Excellent written and verbal communication abilities and customer service skills. Strong IT skills: Confident working within and creating spreadsheets and documents for internal and external use. Working logically within a defined workflow. Experience with the Google Workspace suite of applications is preferred but not essential. Working knowledge of General Data Protection Regulations and comfortable managing sensitive and confidential information about students. Have the ability to work proactively and collaboratively with a wide range of colleagues and stakeholders
Roots and Shoots is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates with relevant lived experiences and those from under-represented groups to apply.

Safer Recruitment Statement

"

Roots and Shoots is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment

."

Roots and Shoots values individual's right to privacy and takes several steps to ensure applicants are clear of how their data will be received, processed, stored and deleted.

Due to the nature of working with children and vulnerable young adults, a sequence of checks will be made against all shortlisted candidates who will be made aware of this in the and application process.

DBS checks Safer Recruitment Application Staff Disqualification Declaration Online presence search
Job Types: Part-time, Permanent

Pay: 25,000.00-29,400.00 per year

Expected hours: 21 per week

Schedule:

Day shift Monday to Friday
Work Location: In person