Job Description

SMW AUTOBLOK-Telbrook is part of a leading multinational group, specialising in the design and supply of standard and special workholding systems for the global machine tool industry.

About the Role:

SMW AUTOBLOK-Telbrook is now seeking an experienced

Engineering Office Administrator

to support our dynamic

design and sales team

.

This is a fantastic opportunity for a professional administrator with experience in engineering, manufacturing, or technical sales support.

Key Responsibilities:

Provide comprehensive administrative support across the

Design and Sales departments

, ensuring smooth day-to-day operations.

Prepare accurate quotations

using our internal MRP system - experience with MRP systems is desirable but not essential, as full training will be provided*.
Support ongoing projects and related administrative tasks, liaising effectively with teams across all areas of the business. Maintain and update customer databases and records, ensuring all information is accurate and up to date. Manage

digital file transfers

and organise online data in line with company protocols. Maintain internal

file systems

and carry out regular document housekeeping. Respond to customer emails in a

professional, timely, and customer-focused manner

. Handle incoming calls and emails, directing queries to the appropriate team members. Take and distribute

meeting minutes

, ensuring clear follow-up actions are recorded and communicated. Oversee

diary management

, scheduling meetings, appointments, and coordinating availability for internal and external contacts. Work collaboratively with other administrators, offering support across departments as needed. Provide administrative

absence cover

for colleagues to ensure continuity of service.

Skills & Experience:

Must have a minimum 5 years' experience

in a similar administrative role, ideally within an engineering environment Proven ability to

prepare quotations

and handle related sales documentation Strong working knowledge of

Microsoft Office

, particularly Excel, Word, PowerPoint, and Outlook Familiarity with

MRP systems

is preferred (training provided*)
Highly organised with excellent

time management

and the ability to prioritise tasks Exceptional

attention to detail

and a high level of accuracy in all work Professional

written and verbal communication

skills Confident working

independently

and collaboratively as part of a team

Positive, proactive attitude

with a willingness to learn and adapt

Flexible and dependable

, able to support colleagues and respond to changing business needs

What we can offer:

Company pension of 8% combined contribution (company contributes 3%). Annual 25 days holidays (excluding Bank Holidays).

Job Type:

Part-time, Permanent

Benefits:

Company pension Free parking On-site parking

Schedule:

Monday to Friday
Job Types: Part-time, Permanent

Pay: From 12.21 per hour

Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Wilford, NG11 7EP: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 2 years (preferred) Microsoft Excel: 2 years (preferred)
Work Location: In person

Application deadline: 04/07/2025
Reference ID: SBJUL25