Job Description

Company Overview

DVC Roofing is a leading provider of commercial flat roofing services, with offices located in Newcastle and Manchester. Our team of highly skilled contractors is dedicated to delivering exceptional quality and service to clients nationwide.

Summary

We are seeking an Estimating Administrative Assistant to join our dynamic team at DVC Roofing. In this role, you will play a crucial part in supporting our operations by managing administrative tasks and ensuring smooth communication within the office. Your contributions will be vital in helping us maintain our high standards of service.

Responsibilities

Assist in the preparation and submission of tender documentation. Maintain and update the estimating database including supplier and subcontractor details. Track and log incoming project enquiries ready for review and allocation to estimators. Organise and file project documentation including drawings, specifications, and correspondence. Liaise with suppliers and subcontractors to obtain quotations and relevant documentation. Support the Estimators in compiling pricing schedules and tender returns. Monitor deadlines and ensure timely completion of estimating tasks. Assist in the preparation of post-tender documentation and handover packs. Maintain records of submitted tenders and outcomes for reporting purposes. Work with the Head of Estimating to support the development and implementation of estimating procedures and templates. Input data into estimating software and spreadsheets with accuracy and attention to detail. To answer telephone calls in a polite and courteous manner dealing with any requests promptly and efficiently, returning call backs in timely manner. Manage incoming emails and distribute to relevant team members. Book meetings, travel, and accommodation for the estimating team as required. Support onboarding of new team members including induction documentation and setup. Ensure digital and physical filing systems are maintained and organised. Assist in organising internal and external meetings, including refreshments and room setup. Support the company's approach to corporate social responsibility and events. Provide general administrative support including scanning, copying, printing, and archiving. Ensure compliance with internal procedures and data protection regulations. Any other duties as required by the Head of Estimating or management team.

Requirements

Proven experience in an administrative role or similar position. Strong organizational skills with attention to detail. Excellent phone etiquette and communication skills. Proficiency in data entry and office software, previous CRM system knowledge would be useful. The ability to work well in a team and on your own
If you are ready to take on an exciting role in a growing company, we invite you to apply today and become an integral part of the DVC Roofing team!

Job Types: Part-time, Permanent

Pay: 13.25-14.02 per hour

Expected hours: 20 - 25 per week

Additional pay:

Performance bonus
Benefits:

Company pension On-site parking Private medical insurance
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Expected start date: 01/09/2025