Job Description

About Tipi at Rylands Farmhouse

Rylands Farmhouse is tucked away in Cheshire's picturesque countryside, our wedding venue and boutique hotel balances a blend of historic charm with luxury modern features, whilst being only a stone's throw from Wilmslow's bustling town centre.?

We also boast a stunning tipi space, comprising the perfect venue for your wedding, party, event or special occasion. Not only is our tipi a spacious, charming setting for your event, it is located right next to our hotel, providing you with the convenience of being able to both celebrate and stay at the same location. Just ask about room availability when you book your event - we'll do everything we can to tie the two together.

Job Summary:

The Event Manager at the Tipi at Rylands Farmhouse will play an essential role in ensuring smooth and seamless event operations for weddings and other events hosted at this beautiful countryside venue. With 12 luxurious bedrooms and a stunning double tipi venue, the role requires someone who can manage logistics, deliver high-quality service, and ensure that both indoor and outdoor event spaces are executed flawlessly. The Event Manager will work closely with couples, vendors, and the venue team to ensure the venue's operations run smoothly before, during, and after each event. The ideal candidate will have a hands-on approach and will be willing to assist the Rylands team where needed.

Key Responsibilities:

Pre-Event Operations:

Assist the General Manager in planning the logistics of each wedding, including event layouts, timelines, and special requests from clients. Oversee the setup of the double tipi venue and Farmhouse Ensure that the 12 bedrooms are prepared for guests, including coordinating room setups, amenities, and special requests. Coordinate with caterers, florists, photographers, and other vendors to ensure they have access to the venue and know their designated areas. Set up the ceremony space, ensuring it is ready and reflects the couple's vision.

On-Site Event Operations:

Welcome guests and manage the event check-in process, ensuring smooth transitions as guests arrive and depart. Oversee the on-site setup and breakdown of the event, ensuring everything runs to schedule. Provide support during the ceremony and reception, assisting with guest requests, ensuring that timelines are followed, and addressing any operational issues that arise. Act as the point of contact for clients and vendors, handling last-minute adjustments or troubleshooting. Ensure the Tipi operates smoothly, including managing the setup of AV equipment, lighting, and sound systems. Oversee the comfort and needs of guests staying in the 12-bedroom accommodation, ensuring rooms are ready for check-in/check-out and that guest requirements are met. Ensure health and safety regulations are adhered to, particularly in outdoor spaces and large gatherings. Manage and direct event staff or temporary staff, ensuring they perform their duties effectively. Oversee catering services, ensuring food and beverages are delivered on time and in line with the event schedule.

Post-Event Operations:

Manage the breakdown of events, ensuring all items and materials are returned, stored, or disposed of properly. Conduct a post-event debrief with the team to ensure that all feedback is collected and that improvements are noted. Assist with breakfast service and guest check-out. Process any final event-related paperwork, including feedback forms, invoices, and event documentation. Post event stock take and orders for future events.

Skills & Qualifications:

Proven experience in event operations or coordination, especially in managing live events. Excellent communication skills, with the ability to liaise with a diverse range of clients, vendors, and guests. Proficiency in using event management tools and basic technology (e.g., AV equipment, sound systems) is a plus. Ability to adapt to the unique needs of each event and be proactive in solving problems. Excellent customer service skills and a professional demeanour when dealing with clients and guests. Ability to work flexible hours, including evenings and weekends, depending on event schedules. Ability to manage multiple tasks simultaneously in a fast-paced, high-pressure environment. Strong attention to detail and ability to maintain a high level of accuracy.

Experience & Education:

Previous hands-on experience in event operations or logistics is preferred. Bar and forward-facing experience is required.

Compensation:

Salary: 26 - 30k
Job Types: Full-time, Permanent

Pay: 26,000.00-30,000.00 per year

Benefits:

Company events Company pension Flexitime Free parking On-site parking
Ability to commute/relocate:

Cheshire, SK9 4LT: reliably commute or plan to relocate before starting work (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person