Job Description

Job Title:

Events Manager / Office Manager

Company:

LMForums

Location:

City of London

(mostly

Office-based - with occasional remote working

)

Reports To:

CEO, Roger Oldham

Working Hours:

Monday - Friday, 10:00 AM - 6:00 PM (with flexibility for unsociable hours). The hosting of breakfast events may require the candidate to start at 7am around 2 days a month (and finish early on those days) and some events may start later in the day and not finish until 9pm or later.

About LMForums

LMForums is the leading networking and professional development hub for professionals within the London Insurance Market. We provide engaging events, industry insights, and a platform for collaboration, driving innovation and connectivity across the sector. As we continue to grow, we are seeking a highly organised, professional, and proactive individual to join our team in a diverse and dynamic role supporting our CEO and ensuring seamless event execution.

Role Overview

This is a multi-faceted position requiring expertise and genuine experience in event management and office administration. The individual may well have worked in the corporate or hospitality environments and be a real "people" person and be interested in building relationships with our members. This role is ideal for someone with energy & drive and a zest for people and business relationships. The LMForums community hub has thousands of members, most of whom work in the London Insurance Market.

The successful candidate will be responsible for coordinating high-profile events, managing the daily operations of the office, and providing high-level support to the CEO. This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Due to the nature of our events, the role will involve working unsociable hours on occasions and may involve some travel in the UK and overseas.

The successful candidate will be part of a small proactive team where there's a real opportunity to be creative and help design new products and services.

Key Responsibilities

Event Management (Primary Responsibility)

Plan, organise, and execute LMForums events, including conferences, networking sessions, and roundtable discussions. Promote our event programme throughout the LMF membership, using a variety of tools, platforms and social media channels. Ensure our membership and contact data is maintained and accurate. Liaise with venues, suppliers, caterers, and technical teams to ensure seamless event delivery. Negotiate contracts and agreements with venues and service providers to secure competitive rates. Manage event budgets, timelines, and logistics. Oversee guest registration, attendee communications, and event materials. Provide on-site event support, ensuring a professional and smooth experience. Coordinate with speakers, sponsors, and industry partners. Monitor event success and provide post-event reports.

Office Management

Support the CEO in the smooth day-to-day running of the LMForums office. Ensure supplies, equipment, and office resources are well-maintained. Manage office procedures and administrative systems to enhance efficiency. Assist with basic IT troubleshooting and liaise with external IT support when necessary. Maintain accurate records, documentation, and databases.

Key Skills & Experience

Events or Hospitality Experience:

Proven experience in event management, hospitality, or a related industry is essential.

Multi-tasking & Organisation:

Ability to manage multiple responsibilities efficiently and with precision.

Attention to Detail:

Ensuring all aspects of an event or task are executed flawlessly.

Professionalism & Discretion:

Handling confidential information and interactions with industry professionals with tact. Confidence to deal with senior executives.

Negotiation Skills:

Ability to liaise with suppliers and venues to secure the best rates and terms. Experience of negotiating preferential rates and hire conditions required.

Communication & Articulation:

Strong verbal and written communication skills, with the ability to draft high-quality correspondence and reports.

Self-Management & Initiative:

Ability to work independently, prioritise workload, and take initiative.

Flexibility & Adaptability:

Willingness to work unsociable hours when required for events.

Positive & Cheerful Disposition:

A friendly and approachable personality, fostering good relationships internally and externally. Outgoing personality required.

Location:

Ideally living within a 60-minute commute to the City of London.

Qualifications:

CIM certified, or equivalent would be helpful but not essential.

Benefits

Opportunity to work closely with key professionals in the London Insurance Market. Exposure to high-profile events and networking opportunities. Dynamic and varied role within a growing and respected organisation. Competitive salary (to be discussed based on experience). A professional and collaborative working environment. Small agile professional organisation where everyone contributes

How to Apply

If you are a highly organised, proactive professional with a passion for events and office management, we would love to hear from you. Please send your CV and a cover letter detailing your suitability for the role to

[roger.oldham@lmforums.com]

.

LMForums is an equal opportunity employer and welcomes applications from all experienced and qualified candidates. Due to the requirement for the individual to start at 7am (around 2 days per month - on those days you can finish earlier, if you wish), the successful candidate is likely to reside within 60 minutes of our office.

ESSENTIAL: The successful candidate MUST have a right to work in the UK. Applications from overseas candidates must already have FULL rights to work in the UK, at the time of applying and reside within 60 minutes of Central London (by public transport).

Join us at LMForums and be part of shaping the future of the London Insurance Market!

Job Types: Full-time, Part-time, Permanent

Pay: 25,000.00-49,000.00 per year

Expected hours: 35 per week

Benefits:

Canteen Company pension Flexitime
Application question(s):

Typical Scenario:
You have TWO tasks to undertake; firstly you need to be ensuring that an event we have coming up has a good number of eligible people attending from our Membership and secondly, we have to find a venue for an event that's occurring in six weeks time. Which task would you prioritise and why and give some examples of three venues in the City of London which you might reach out to, to obtain a quotation. If the budget for the venue costs was 2,500 and venue was seeking 4,000, how would you go about ensuring that that we still hosted the event at one of those venues and within our budget? What discussions would take place with the venue to ensure success.

Experience:

Events management: 3 years (preferred)
Work Location: In person