Job Description

THE GRAMMAR SCHOOL OF KING EDWARD VI

Job Title:

Examinations Manager

Reports to:

Deputy Headmaster

Hours:

30 hours per week during the Autumn Term and Spring Term

37 hours per week during the Summer Term.

Plus 8 days during Autumn

This is a term time only position.

Please note: Flexible working pattern will be considered by negotiation.

Salary Scale:

NJC Points 22 - 25 (Actual salary range is 22,027 - 23,769 plus annual uplift)

Purpose of Job:

To oversee the smooth running of the internal and public examinations.

ROLES AND RESPONSIBILITIES

Invigilation

Organise the recruitment of sufficient invigilators

Lead training sessions for new invigilators and facilitate termly invigilator meetings

Devise a schedule for invigilators in advance of each examination series

Ensure each examination hall meets JCQ regulations

Internal Examinations

Organise MidYIS tests in collaboration with the Head of Lower School

Facilitate LAMDA Examinations

Organise University Entrance Examinations

Liaising with Heads of Department to finalise examination requirements

Construct and manage the examination timetable for

A Level Mock Examinations

Mid A Level Mock Examinations

GCSE Mock Examinations

Mid GCSE Mock Examinations

School Examinations (Year 7-9)

Support Academic Departments in the administration of assessment-based competitions

External Examinations

Oversee Examination entries, withdrawals and amendments to Public Examinations

Publish the Examination Dates for GCSE and A Level Examinations

Construct and manage the overall timetable for the examination season

Establish the rooming requirements for the summer examination season

Ensure accurate entry of examination base data into SIMS

Verify examinations entries with Heads of Department

Produce and distribute timetables, Examination booklets and ID cards for students

Coordinate pre-exam tasks such as seating plans and invigilator rotas

Communicate JCQ regulations clearly to students, teachers, and parents.

Order Examination materials including answer and formulae booklets

Liaising with Heads of Department to organise Speaking Examinations

Liaising with Heads of Department to submit NEA marks and evidence

Liaising with Heads of Department to finalise practical examinations

Oversee the Moderation process with Heads of Department

Manage contingency planning for examination disruptions

Ensure compliance with JCQ inspection visits

Access Arrangements and Special Consideration

Liaising with the SENCO to ensure an accurate list of access arrangements is maintained

Administer access arrangements and monitor their implementation

Record access arrangements on SIMS

Liaising with Heads of School to ensure an accurate list of special consideration is maintained

Ensure relevant documentation required by JCQ is completed for each access arrangement/special consideration

Provide training to invigilators on implementing access arrangements correctly

Post Results

Manage the issue and distribution of GCE and GCSE Certificates

Communicate procedures for Post Results services and Results Days

Manage the dissemination of results on Results Day, including communication with those unable to attend in person

Publish grade boundaries to students and Heads of School/Heads of Department

Share candidate score breakdowns to Heads of Department

Set deadlines for Priority and Non-Priority Exam Scripts and Remarks

Coordinate and process appeals and reviews of marking, ensuring deadlines and documentation are met

Maintain an up-to-date record of examinations results for GCSE and A Level

Produce relevant statistics for External Publications (e.g. Sunday Times Parent Power)

In Year Admissions

Liaison with the Headmaster regarding admissions

Responding to parental queries regarding admissions

Organisation of in-year admissions including in-year testing

Maintain records of in-year testing outcomes and decisions

11+ Examination

Liaison with the local authority to oversee the running of the examination

Devise a schedule for invigilators

Ensure each examination hall follow the agreed regulations

Liaison with the local authority regarding access arrangements

Administration

To oversee the School Parents Evening booking system

Conduct an annual review and update of all policies and procedures to ensure compliance with JCQ

Support the Head of Centre in the prevention, identification, and reporting of malpractice or maladministration

Any other duties which may reasonably be required.

PERSON SPECIFICATION

Professional Attributes:

Experience of working with databases (ideally SIMS)

A high degree of competence in ICT

An ability to:

communicate effectively with a range of audiences

work to deadlines

listen, reflect and have the capacity to be flexible

A determination to build professional relationships and work sensitively with all colleagues, students, parents, Governors and outside agencies

A willingness to promote the School's ethos.

Personal Qualities:

A positive and enthusiastic outlook

Excellent communication, organisational and inter-personal skills

Self-reliance and self-confidence

Self-awareness

Integrity

An attention to detail

A well-developed sense of proportion and humour

Resilience and stamina to cope with the demands of the job.

QUALIFICATIONS:

Essential: Minimum GCSE in English and Maths.

Desirable: A Level or other professional qualifications

APPLICATION PROCESS:

The School will only accept applications from candidates completing the relevant Application Form in full. CVs will not be accepted in substitution for completed Application Forms.

Please contact headspa@kes.net to request an application form.

SAFER RECRUITMENT:

King Edward VI School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All applicants are required to declare any criminal convictions or cautions, or disciplinary proceedings related to young people.

Applicants must undergo child protection screening, including checks with past employers and DBS and barred list checks. Online checks will be completed for all shortlisted applicants.

Job Types: Part-time, Permanent

Pay: 33,699.00-36,363.00 per year

Benefits:

On-site parking
Work Location: In person