Job Description

Why The RLK Group?
Positioned at the heart of Scotland's growing tech ecosystem, The RLK Group is a fast?moving AI company and a core part of The RLK Group. We develop cutting?edge autonomous systems, defence technologies and smart?city solutions that are shaping the future of how people live and work. Our mission is simple and serious: innovate with purpose, execute with discipline, and empower the people who help us do it.

As we scale, we are looking for a highly organised, proactive Administrative / Personal Assistant to work directly with our Chairman and support the wider leadership team.

The Role: Executive / Administrative Assistant to the Chairman

This is a pivotal role at the centre of the business. You will act as the primary point of coordination for the Chairman, ensuring that his time, priorities and communications are managed smoothly and professionally.

It is a varied position that will suit someone who enjoys ownership, thrives on organisation, and is comfortable working in a fast?paced, high?growth environment.

Core Responsibilities

Strategic Executive Support

Provide day?to?day administrative support to the Chairman, including complex diary management, meeting coordination and deadline tracking. Prioritise and gatekeep incoming requests, ensuring the Chairman's time is focused on the most important activities.

Communication & Correspondence

Draft, proofread and manage emails, letters and internal communications on behalf of the Chairman. Liaise confidently with senior stakeholders, partners, investors and internal teams, always representing The RLK Group with professionalism and discretion.

Documentation & Presentation Support

Prepare and format documents, presentations and reports for board meetings, investor sessions, client engagements and internal briefings. Maintain organised digital filing systems, ensuring that key documents, contracts and slide decks are easy to locate and up to date.

Meeting & Event Coordination

Schedule and coordinate board meetings, strategy sessions and key external engagements. Arrange agendas, circulate papers in advance, take action notes where required and follow up to ensure agreed actions are delivered.

Project & Task Support

Support the Chairman on special projects, which may span defence, fintech or smart?city initiatives. Assist with research, light data gathering and preparation of briefing notes to support decision?making.

Travel & Logistics

Arrange UK and international travel, accommodation and itineraries for the Chairman (and occasionally other team members). Anticipate logistical needs to ensure each trip or event runs smoothly from end to end.

Your Profile

We are open to candidates from a range of backgrounds, but you are likely to recognise yourself in most of the points below:

Experience in an administrative, PA or EA role

or

demonstrable transferable skills from another professional environment. Excellent written and verbal communication skills, with strong attention to spelling, grammar and tone. Confident user of Microsoft 365 (Outlook, Word, PowerPoint, Excel) with the willingness to pick up new tools and systems quickly. Highly organised, with the ability to manage multiple tasks, priorities and deadlines without losing sight of detail. Comfortable handling confidential information and sensitive conversations with tact and discretion. Proactive, solution?focused and calm under pressure - you spot issues early and quietly fix them. Naturally curious and keen to understand the wider business, not just the task in front of you.
We welcome applications from candidates at different stages in their careers - from strong early?career administrators through to experienced Executive Assistants. What matters most is your professionalism, reliability and willingness to learn.

Why The RLK Group Is a Strong Next Step

Direct exposure to senior leadership

Work side?by?side with the Chairman of a high?growth AI company and gain insight into board?level decision?making, fundraising, defence and technology strategy.

Real responsibility, not just routine admin

This role sits at the centre of operations. Your work will directly support live projects, investors, government partners and international stakeholders.

Growth and development

Clear opportunities to broaden your responsibilities over time into operations, projects or office management, depending on your strengths and interests. Coaching, feedback and structured development planning will all be part of the journey.

Supportive, ambitious culture

You will join a small, driven team that values collaboration, clarity and getting things done. Your ideas on how to improve systems, processes and communication will be genuinely welcome.

Competitive package

Competitive salary (aligned to experience), discretionary bonus scheme, company pension and flexible working arrangements, alongside the opportunity for occasional international travel.

Position Details

Job Title:

Executive / Administrative Assistant to the Chairman

Location:

Cambuslang, South Lanarkshire (office?based role with some flexibility and occasional international travel)

Hours:

Monday to Friday, standard business hours

Ideal additional qualifications/skills:

Familiarity with Microsoft 365 and modern collaboration tools (e.g. Teams, SharePoint). Strong written English. Full UK driving licence is advantageous but not essential.

Ready to Take the Next Step?

If you are organised, confident with communication and excited by the idea of working at the heart of a growing AI and technology company, this role offers a rare opportunity to make a visible impact.

Step into a position that supports both the company's mission and your own professional development. The RLK Group looks forward to welcoming an Executive Assistant who is ready to grow, learn and contribute to something genuinely ambitious.

Job Types: Full-time, Permanent

Pay: 25,000.00-35,000.00 per year

Benefits:

Company pension Flexitime Work from home
Work Location: In person