Job Description

Full job description

Kenton Black Group are seeking a highly organised, proactive, and adaptable Executive Assistant to join our growing team. This role reports directly to the Board of Directors and provides comprehensive support to the wider leadership team, including the MD. You will be a key partner to Senior Management Team ensuring all offices are running smoothly, helping the leadership team stay prepared, focused, and connected across a fast-paced, national business.

You'll act as a trusted partner and first point of contact, managing schedules, communications, and key priorities while building relationships across the business. You'll need to balance supporting both individual Managers and being a central "go-to" contact on the ground. This role offers a fantastic opportunity for someone who enjoys laying foundations, taking initiative, and growing with the role over time.

We're looking for someone fast-paced, solutions-focused, and confident in juggling multiple priorities. Someone who can stay calm under pressure, build strong relationships quickly, and handle a mix of strategic support and hands-on tasks.

Key Responsibilities

Report directly to the Owners, supporting them with operational, administrative, and strategic tasks, calendar management, and documentation. Manage and maintain executive calendars, scheduling meetings, travel arrangements, and events with proactive time management and prioritisation. Act as a gatekeeper and key point of contact, handling internal and external communications with professionalism and discretion. Support Leadership as their "eyes and ears" on the ground while they travel, keeping them connected with the teams and flagging key issues. Prepare briefing materials for meetings (agendas, reports, presentations), ensuring accuracy and completeness. Manage projects and action items, tracking progress and providing timely updates to senior leaders. Coordinate onboarding and offboarding of staff, facilitating smooth transitions. Assist in managing the Midlands operations, supporting logistics, vendors, and coordination as the offices grow. Participate in meetings, taking minutes, following up on actions, and ensuring deliverables are met. Handle confidential information with discretion and integrity at all times.

Requirements

Proven experience as an Executive Assistant or in a senior administrative role supporting senior leaders. Exceptional organisational and time-management skills, able to juggle shifting priorities calmly and efficiently. Strong communication skills, professional, clear, and confident with people at all levels. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with platforms like, Teams, Zoom, or CRM systems is a plus. A proactive approach to problem-solving and decision-making, anticipating needs and taking ownership. High level of discretion and confidentiality. A positive, adaptable attitude with a willingness to roll up sleeves and help where needed. Confidence managing both virtual and in-person environments. Ability to work flexibly - occasional early starts or late finishes, travel UK wide when necessary in line with business needs.

Benefits

Competitive salary based on experience Bonus scheme 25 days holiday plus all UK bank holidays Life assurance Ongoing training & professional development Regular social events Employee recognition and awards

Why join Us

This is a unique opportunity to help shape the growth of the Kenton Black Group , working closely with the Board, you'll gain exposure and influence across all areas of the business.

About Us

Kenton Black Group are nationwide recruitment specialists across multiple sectors. Servicing the Construction, Finance, Science & Engineering, International and Corporate Services markets across the UK and overseas.

We are passionate about building careers, offering a long standing and trusted brand with significant industry expertise gained over 15 years.

Job Types: Full-time, Permanent

Pay: 33,235.00-40,019.00 per year

Additional pay:

Performance bonus
Benefits:

Company events Company pension On-site parking
Schedule:

Monday to Friday
Work Location: In person