Job Description

Job Title: Executive assistant to Director

Location: Lister Hospital, Coreys Mill Ln, Stevenage SG1 4AB

Hours: 37,5 hours per week, Monday - Friday, 9:00 - 17:00

Pay: Band 5, 15.33 per hour

Length of placement: up to 9 months

We are seeking an experienced and highly organised Executive Assistant to provide confidential, comprehensive support to a nominated Director or Deputy Director at Lister Hospital. This varied role includes high-level administrative, secretarial and project support, diary management, meeting coordination, and preparation of reports and presentations.

You will act as the first point of contact, handling sensitive communications with professionalism and discretion, while supporting the delivery of key projects and stakeholder events.

What you'll be responsible for:

Providing a full range of secretarial and administrative support to the Director/Deputy Director, including handling correspondence, managing emails, and preparing draft responses. Managing complex diaries and scheduling meetings, ensuring prioritisation and adequate preparation time. Coordinating and supporting high-level meetings, including Board and Committee meetings -- preparing agendas, distributing papers, taking minutes, and tracking actions. Organising internal and external events, including booking venues, coordinating speakers, and managing communications. Supporting delivery of key projects by preparing action plans, reports, data analysis, and high-quality presentations using Microsoft Office. Acting as the first point of contact for internal and external stakeholders, handling sensitive enquiries and information with discretion and professionalism. Maintaining accurate records, confidential filing systems, and ensuring effective follow-up on all relevant actions and communications. Assisting in updating Trust intranet and website pages, and deputising for the Trust Secretary in Board Committee meetings where required.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You'll have the following skills/experience:

Proven experience providing executive or senior-level administrative support within a complex organisation (NHS or similar desirable). Excellent communication and interpersonal skills, with the ability to liaise effectively and tactfully with people at all levels, including patients, staff, and external stakeholders. Strong organisational skills with the ability to manage competing priorities, meet deadlines, and handle confidential matters with discretion. Demonstrated experience in managing complex diaries, organising meetings, minute taking, and drafting correspondence. Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook. High attention to detail, with strong written and verbal communication skills. Experience in project coordination, including the preparation of action logs, reports, and presentations. Ability to work independently and proactively in a fast-paced environment, while also being a collaborative team player.
This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

NHS Professionals manage your data, please see our Privacy Notice on our website.

Job Types: Full-time, Temporary
Contract length: 9 months

Pay: 15.33 per hour

Expected hours: 37.5 per week

Benefits:

Company pension On-site parking
Schedule:

Day shift Monday to Friday No weekends
Ability to commute/relocate:

Stevenage SG1 4AB: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you available immediately? Please state your notice period.
Experience:

executive assistant: 2 years (required) minute taking: 2 years (required) complex diary management: 2 years (required)
Work Location: In person

Reference ID: 81758