Job Description

About the Role

The Finance organization is looking for an experienced Executive Assistant Business Partner II to support executives within the Business Development department and provide complex executive support to the organization's leaders. This role will provide high-level administrative and program support across various cross-functional teams. Experience working in a global, fast-paced, high-volume office that works regularly with business development teams, professional services firms, finance/banking industry executives, and other corporate functions are essential to the success of this role.

What the Candidate Will Need / Bonus Points

- What the Candidate Will Do -

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations Help ensure leader is properly prepared and on time for all meetings Assist with the scheduling of multiple stakeholder meetings Contribute to leadership meetings by taking notes and tracking action items Navigate a complex conference room landscape Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs Make domestic and international travel arrangements and process travel expense reports based on direction from traveler Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing Follow up and provide reminders on project deadlines, AIs, and deliverables Assist with ensuring the timely review and submission of expenses May assist with facility/space planning logistics May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget May work on other tasks and projects as assigned


- Basic Qualifications -



Minimum 6+ years of administrative experience for EABP II role



Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)

- Preferred Qualifications -

Minimum 8+ years of administrative experience preferred Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business * Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect