Job Description

Please visit our website to complete an online application: https://mfmac.earcu.com/jobs/vacancy/executive-assistant-family-law-0204-glasgow-office/203/description/

At Morton Fraser MacRoberts we are a new style of law firm, independent by choice and a place where we make our own decisions and our people can have their own say. Our culture empowers all of our people to be the best they can be.

You'll get responsibility early on and the support to make great things happen. And because we understand that hard work comes from people who are empowered to be at their best more of the time, we offer an agile working environment.

We are charting our way to become the best in our field, so if you share our ambition, come chart your best course with us.

Summary of Role

At Morton Fraser MacRoberts we are a new style of law firm, independent by choice and a place where we make our own decisions and our people can have their own say. Our culture empowers all of our people to be the best they can be.

You'll get responsibility early on and the support to make great things happen. And because we understand that hard work comes from people who are empowered to be at their best more of the time, we offer an agile working environment.

We are charting our way to become the best in our field, so if you share our ambition, come chart your best course with us.

Summary of Role

At Morton Fraser MacRoberts we are a new style of law firm, independent by choice and a place where we make our own decisions and our people can have their own say. Our culture empowers all of our people to be the best they can be.

You'll get responsibility early on and the support to make great things happen. And because we understand that hard work comes from people who are empowered to be at their best more of the time, we offer an agile working environment.

We are charting our way to become the best in our field, so if you share our ambition, come chart your best course with us.

Summary of Role

To provide a range of administrative support to a group of busy fee earners in our Family Law team, ensuring a proactive approach to strengthen and underpin team efficiency and client service.

Key Tasks

Client Support:

Screening calls appropriately, taking messages and dealing with enquiries that do not require a fee earner's input.
Play an active role in client service and act as a confident, reliable and knowledgeable contact for division's clients.
Co-ordinating and preparing reports for key clients.
Diary Management.
Assistance with conflict checking process.
Assistance with billing.
Support with marketing activities including organisation of hospitality and event.

File management:

Assisting with reviewing and closing files.
Despatch and retrieval of files from Iron Mountain. Items being sent off-site need to be properly indexed with aspects like 'descriptions' and 'destruction dates' set.

Document Processing:

Printing routine documents and correspondence as well as the collation of complex and/or volume documents, compilation and organising the signing of documents and correspondence.
Scanning and uploading/saving key documents to files and data sites.
Managing client data sites.
Where appropriate, the Executive Assistant would delegate and supervise GAs in the scanning, copying and binding of documents.

Qualifications and Experience

Excellent administrative, planning and organising skills. Able to prioritise work and sequence work appropriately to meet deadlines. Ability to follow instructions and work with minimal supervision using own initiative. Experience of delegating and supervising the work of others is desirable. Excellent proof-reading skills and critical attention to detail. Working knowledge of Microsoft Office, with emphasis on PowerPoint and Excel.

Person Specification

You have excellent communication skills, you are articulate, you communicate clearly, concisely and without any jargon. You enjoy working within a team and autonomously on your own initiative. You are personable and good at building and developing client relationships. You are confident and you have a strong belief in yourself and your own ability. You are committed to providing a good client experience and willing to put in extra time and effort when required.
Candidates with a disability who meet the minimum criteria for the role will be guaranteed an interview.

Here at Morton Fraser MacRoberts we believe in a positive work life balance and in an inclusive and friendly working environment.

We offer a generous benefits package including:

Profit Related Pay Pension Scheme Private Medical Insurance for all employees (BUPA) Holidays starting at 25 days plus 9 public holidays (plus birthday off) Tax Efficient Car Lease Scheme Cycle to Work Scheme Life Assurance Income Protection Access to Comprehensive Wellbeing resources Retail Discounts
We operate our business on an agile basis reflecting the needs of our clients and our people to deliver outstanding client service. We will agree a suitable office/homeworking arrangement with all candidates.

As signatories of the Armed Forces Covenant, we recognise the value that serving personnel, reservists, veterans and military families bring to our business. Please ensure you include any military skills and qualifications you hold when applying for a vacancy with us to ensure they are recognised during our recruitment and selection process.

Job Types: Full-time, Permanent

Pay: 24,000.00-34,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Company events Company pension Cycle to work scheme Life insurance Private medical insurance Sick pay
Schedule:

Monday to Friday
Work Location: In person