Job Description

About the Role:

We are a dynamic family and group of companies seeking a highly organised and proactive

Executive Assistant

to support both our professional and personal lives. This is a

hybrid role

combining executive support for our businesses with family logistics and childcare coordination. You will be working closely with the directors across a range of tasks and must be comfortable in a fast-paced, family-oriented environment.

Key Responsibilities:

General Executive Office Support:

Provide comprehensive administrative support to directors, including managing calendars, scheduling meetings, and coordinating travel arrangements. Handle incoming communications with professionalism, including excellent phone etiquette. Maintain accurate records and files through effective data entry and document management. Prepare reports, presentations, and correspondence as required. Organise office operations and procedures to enhance efficiency and productivity. Collaborate with team members to support various projects and initiatives as needed.

Executive & Administrative Support:

Manage diaries, appointments, and travel arrangements for company directors. Assist with email and phone correspondence, preparing responses and maintaining records. Support basic bookkeeping, expense tracking, and document organisation. Liaise with internal teams, suppliers, and contractors across multiple business ventures. Maintain confidentiality while handling sensitive business and personal matters.

Family Support & Childcare Coordination:

Assist with school and activity scheduling for three young children (ages 4 and under). Coordinate pick-ups, drop-offs, extracurriculars, and medical appointments as required. Provide supervision and care for the children at home during parents' absence or travel. Support early education activities (reading, play-based learning, homework guidance). Travel with the family on occasion to assist with logistics and childcare during holidays.

Ideal Candidate Will Have:

Proven experience in an administrative, clerical, executive assistant, or similar role, ideally within hospitality, construction, or consultancy sectors. Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel), Google Suite (Docs, Sheets, Slides), and experience using QuickBooks or other finance tools. Familiarity with office equipment and basic IT troubleshooting. Ability to work independently as well as part of a team, demonstrating initiative and problem-solving capabilities. At least 2 years of experience in a personal, executive assistant, or management role, or in a similar support capacity. Experience with children, ideally in a nanny, educator, or family PA role. Strong organisational and multitasking abilities. Excellent written and verbal communication in English. Tech literacy: comfortable with email, calendars, cloud file management, basic Excel/finance tools. Trustworthy, discreet, and adaptable to changing routines.

Preferred Qualifications:

Background in administration, childcare, education, or business support. First Aid certification or willingness to obtain. Clean driving licence (should be obtained within the first 6 months if not already in place). Eligible to work in the UK or willing to apply under a Skilled Worker visa.

Working Hours:

Full-time position (typically 40-45 hours/week), including some flexibility for evenings or travel. Schedule to be agreed based on family and business needs.

Compensation & Benefits:

Competitive salary based on skills and experience (visa-compliant). Paid holidays and pension contribution (as per UK employment law). Visa sponsorship available for eligible international candidates.
Job Types: Full-time, Permanent

Pay: 28,000.00-30,000.00 per year

Benefits:

UK visa sponsorship
Education:

Bachelor's (preferred)
Language:

English (required)
Work authorisation:

United Kingdom (preferred)
Location:

Edinburgh EH7 (preferred)
Willingness to travel:

50% (required)
Work Location: In person

Expected start date: 04/08/2025