Job Description

:

What are we looking for?

============================


We are seeking an experienced and proactive

Executive Assistant (EA)

to provide dedicated 1:1 support to the

Chief Growth Officer (VP of Marketing)

and her leadership team within our

Global Pet Nutrition

division, based in Paddington.


This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.


You will be a key liaison, managing sensitive information with discretion and professionalism. Collaboration with senior leaders and integration with the global EA community is a critical success factor for this role. This is a hybrid role, necessitating 50% of your time at our Paddington office.

What You Bring

Proven experience supporting senior executives in a fast-paced, global environment

Exceptional communication skills

- clear, concise, and professional, both written and verbal

Strong organisational abilities

- ability to multitask, prioritise, and adapt quickly

Proactive problem-solving mindset

- forward-thinking and solution-oriented

Discretion and sound judgment

- especially when managing confidential information Demonstrated success working collaboratively with senior leaders and cross-functional teams Proficiency with administrative tools such as

Outlook, Concur, Mobilexpense, and Ariba

is preferred Flexibility for occasional UK and international travel

What will be your key responsibilities?

===========================================

Provide high-level 1:1 executive support to the VP of Marketing, including: +

Complex calendar management

across multiple time zones
+

Domestic and international travel planning

and logistics coordination
+

Expense management

(using tools like Concur and Mobilexpense)
+ Acting as the primary point of contact for scheduling, calls, and key communications
Support and coordinate team and Marketing events (onsite and offsite), including: venue selection, travel arrangements, contracts, catering, and logistics Create and manage

purchase orders (POs)

and ensure timely supplier payments using Ariba Reconcile expenses for the VP and select members of the Marketing team Maintain a high level of confidentiality while handling sensitive and strategic matters Anticipate needs and proactively address issues before they escalate Collaborate closely with the Global EA team to align on best practices and operational effectiveness.

Work Environment and Expectations:

Hybrid position - 50% of the time will be based at the office in Paddington. Travel flexibility - occasional travel within the UK and internationally to support team events. You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.

What can you expect from Mars?

==================================

Work with diverse and talented Associates, all guided by the Five Principles. Join a purpose driven company, where we're striving to build the world we want tomorrow, today. Best-in-class learning and development support from day one, including access to our in-house Mars University. An industry competitive salary and benefits package, including company bonus.

Please note the hiring manager is on leave 4th August- 15th August. Please reach out to Kirsty Dickinson the primary recruiter for further information.