Job Description

Executive Assistant

: Branding & Communications - Executive Assistant

General Information

Hiring Department/Group: Branding & Communications Job Title: Executive Assistant Office Location: London, UK Manager: Chief Communications Officer

Job Function Summary

The global Branding & Communications team is responsible for delivering branding, marketing and communications strategies for Millennium and WorldQuant, a global quantitative asset management firm. This role provides the opportunity for an organized and enthusiastic candidate to support the Chief Communications Officer and the Branding & Communications senior leadership team. This is a role which is central to the whole team and ensures the successful day-to-day running of the function. There are learning and development opportunities for the role, which will sit at the heart of a busy and energetic Branding & Communications function, working closely with the Chief Communications Officer.

Principle Responsibilities

Calendar Management:

Monitor and adjust executives' calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.

Travel Coordination:

Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated. Expense Management: Prepare and submit expense reports promptly.

Meeting & Event Logistics:

Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.

Administrative Support:

Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.

Confidentiality:

Exercise sound judgment and discretion in handling highly confidential information.

Additional Duties:

Provide personal assistant duties and other related projects as required.

Qualifications & Skills

Bachelor's degree. Minimum of 5+ years in a similar role with a proven track record of excellent performance. Prior experience as an Executive Assistant for C-Level executives is a plus. Strong verbal and written communication skills. Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency. Friendly, cooperative, and an excellent team player with a proactive approach. Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work. * Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.