Job Description

About Walr:

Walr is a data creation company that supports insight professionals globally. It specializes in reaching diverse audience segments, leveraging proprietary technology, and offering bespoke services. With a comprehensive suite of tools, backed by a team of seasoned industry professionals, Walr's services include efficient data collection methods, intuitive data visualization and reporting techniques, and supportive and transparent advice. Walr exists to unify the complex and fragmented research process by introducing more efficient, rapid, and straightforward methods.




As a rapidly growing company and acclaimed recipient of the Great Place to Work and Best Workplace for Development titles, we're not just offering a job - we're inviting you to shape our journey. Empowerment and growth define us. Join us in reshaping the future of business.

About the role:

Walr is seeking a proactive and highly organized Executive Assistant to support our Executive Team

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CEO, CFO, CCO, and COO.

This role is perfect for someone who thrives in a dynamic environment, anticipates needs before they arise, and takes pride in creating structure amidst a fast-paced day. If you're driven by efficiency, precision, and a genuine passion for supporting senior leaders, we'd love to meet you.




This role is based on UK working hours, but occasional flexibility in the evenings may be needed to support collaboration with our U.S. team.

Key responsibilities:

Executive Support & Communication

Serve as the primary point of contact for all incoming communications. Draft, review, and manage emails, reports, and presentation materials. Coordinate board meetings, including agendas, minutes, and follow-ups. Ensure timely communication and prioritize critical issues for executive attention. Support event preparation, including interviews, panels, and public appearances

Calendar & Schedule Management

Manage complex calendars, scheduling meetings, appointments, and events. Anticipate and resolve conflicts to maximize executive productivity. Provide timely reminders and ensure preparedness for all engagements.

Travel Coordination

Organize all aspects of travel: flights, accommodations, transportation, and itineraries (business and personal). Ensure seamless logistics aligned with executive preferences.

Expenses & Budget

Prepare and process expense reports and reimbursements. Ensure adherence to financial policies and procedures. Collaborate with finance teams to track budgets and expenditures.

Desired

experience:

Experience supporting C-level executives Calendar and schedule management in fast-paced, multi-time zone environments International travel planning and logistics Expense and budget management Board-level coordination including preparing agendas, minutes, and follow-ups Writing and communication experience (emails, reports, presentations) Event planning or coordination (internal meetings, interviews, public events) Experience working in both a hybrid and remote environment, across the UK and US time zones Previous experience in a tech start-up/scale-up environment, preferred

Desired skills & attributes:

Strong organizational and time management skills Excellent written and verbal communication Proactive and anticipatory mindset High attention to detail Professional discretion and confidentiality Flexibility and adaptability in a dynamic work environment Problem-solving and critical thinking Ability to work independently and manage multiple priorities Strong interpersonal and relationship-building skills Growth mindset and eagerness to learn Tech-savviness with scheduling, communication, and productivity tools Business acumen and understanding of executive-level priorities Big-picture thinking while managing day-to-day details Positive attitude and ability to work constructively under pressure

What we offer:

At Walr, we know that a one-size-fits-all approach doesn't work when it comes to supporting a global team. That's why we design our benefits with local relevance in mind while staying grounded in a shared sense of purpose and culture. Here's an overview of the benefits most relevant to the regions this role sits in:




30 days of annual leave - because rest is part of doing great work. Parental leave pay - 6 weeks full pay and 6 weeks half for maternity and up to 4 weeks full pay for paternity. Work from Anywhere - up to 8 weeks a year, wherever you're most inspired. Monthly catered lunches - enjoy great food and even better company at our London HQ. Company parties - we celebrate together, with annual Summer and Winter events. Recognition awards - spotlighting the individuals who go above and beyond. Your choice of tech - get set up in the way that works best for you. 5% pension contribution - investing in your future.

Our commitment to diversity, equity & inclusion

We're building a workplace that works for everyone. We know that teams thrive when they bring together different voices, backgrounds, and perspectives - so we're actively working to make sure everyone feels seen, heard, and valued. Whether it's how we hire, grow talent, or shape our culture, inclusion is at the heart of what we do. If you're passionate, curious, and ready to make an impact, you belong here.

What we value:

At Walr, our values are more than just words - they guide how we work, how we treat each other, and how we show up.

We Delight through Dedication:

We go the extra mile for our customers. We're proactive, solutions-focused, and relentless in our pursuit of great service. If something's not working, we fix it. Fast.

We Lead with Trust:

We trust each other to make smart decisions -- using data, yes, but also judgment, empathy, and integrity. We act like true partners, not passengers.

We Revel in Innovation:

We think differently. Whether it's new tech, new ways of working, or better experiences for clients- we're not afraid to challenge the status quo. Progress matters more than perfection.

We Celebrate as a Team:

We share wins, give credit freely, and support each other through the tough stuff. We show up with curiosity, humility, and a belief that we're better together.

We Are Empowered to Act Like Owners:

We take responsibility, even when it's not in our job description. We make bold calls, stay accountable, and keep the bigger picture in mind.

How we work: Our Behaviors:

Our behaviors bring our values to life. They define what great looks like in action:

Ownership & Accountability:

We follow through, face challenges head-on, and step up without waiting to be asked.

Excellence:

We hold a high bar- for ourselves, our work, and our impact.

Customer-Centricity:

We deeply understand our clients' needs and go beyond to deliver standout experiences.

Proactive Problem Solving:

We don't just fix things - we anticipate, collaborate, and innovate to get ahead of the curve.

Urgency:

We move fast with intention- balancing speed and never compromising on quality. *

Positivity:

We stay constructive, even under pressure. We uplift the team and create an environment where people want to do their best work.