Job Description

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Description

We are seeking a highly capable, discreet, and confident Senior Executive Assistant to support 3 senior executives in a fast-paced, dynamic environment. This is a pivotal role that goes beyond traditional administrative tasks. The ideal candidate will act as a trusted partner to the executive--ensuring maximum productivity, enabling strategic priorities, and managing critical communications and relationships with poise and professionalism.###

Key Responsibilities

Executive Support & Calendar Management

+ Manage complex and ever-changing calendars, prioritising meetings and anticipating needs in advance.
+ Coordinate all internal and external meetings, board sessions, investor briefings, and off-site engagements.
+ Prepare detailed daily briefings, agendas, pre-reads, and follow-ups

Communications & Stakeholder Engagement

+ Serve as a gatekeeper and liaison between the executive and internal/external stakeholders.
+ Draft high-quality communications, presentations, and correspondence.
+ Ensure prompt and appropriate follow-up on all incoming issues and queries.

Strategic & Operational Support

+ Track key deliverables, deadlines, and priorities; ensure alignment with quarterly goals and strategic initiatives.
+ Partner closely with chiefs of staff, departmental heads, and support functions.
+ Handle confidential information with discretion and sound judgement.
+ Manage Expenses comprehensively

Travel & Logistics

+ Organise complex international and domestic travel itineraries, including visas, accommodations, and briefing packs.
+ Anticipate issues and prepare contingency plans for smooth travel experiences.

Project & Event Coordination

+ Support special projects, leadership offsites, and executive town halls from conception to delivery.
+ Proactively identify opportunities to improve team efficiency and executive time leverage.



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Skills, Knowledge and Expertise

Must-Have Attributes:Proven experience supporting C-level executives or senior leaders in high-performance environments. Exceptional organizational skills with meticulous attention to detail. Gravitas and confidence to engage with board members, investors, and senior stakeholders. Highly proactive, anticipatory, and able to stay two steps ahead at all times. Ability to handle sensitive information with the highest degree of confidentiality. Excellent verbal and written communication skills. Calm under pressure and skilled at navigating ambiguity.
Technical Proficiency:Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and modern collaboration tools (Teams, Slack, Zoom, Notion, etc.) Comfortable with digital scheduling, expense tools, CRM/ERP systems, and productivity dashboards.
Qualifications:Bachelor's degree preferred but not essential. Minimum 5-8 years of experience in a senior EA or Chief of Staff support role.


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Benefits

Competitive rewards package Hybrid working arrangement Group Income Protection Life Assurance Employee Assistance Program


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About SYSPRO

SYSPRO is a leading, global Enterprise Resource Planning software provider that was established in 1978. SYSPRO specializes in key manufacturing and distribution industries. With a strong commitment to channel partner growth and offices in the United States, Canada, Africa, the UK, Asia, and Australasia, SYSPRO customers are backed by a team of global experts who drive maximum value out of IT systems and business solutions. When you work at SYSPRO, it's more than just a job. You are part of a global force that uses innovation to enhance the way businesses operate. And we have fun doing it.