Job Description

General information

City/town:
Middlesex

Job field:
Other Operations

External closing date:
Friday, November 17, 2023

Type of contract:
Permanent

ID:
3273

Description and requirements

Skanska, one of the world\xe2\x80\x99s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society.
We provide a complete facilities management solution for the Ministry of Defence Northwood site in North London (close to Watford). We provide all non-military support on-site, which includes everything from transport management to ground works and mechanical and electrical engineering.
We are looking for a Executive Assistant to join our building services team at Northwood HQ. This key role will see you working directly to the Site Commanding Officer, assisting with Visit Coordination, Public Relations, Community Engagement, Support to Meetings, Commanding Officer Diary Management, Travel Management and Headquarter Orders and Rosters administration.
You\xe2\x80\x99ll:

• Be responsible for coordinating all aspects of inward Visits to Northwood Headquarters (NWDHQ).
• Correspondence relating to internal and external events hosted by NWDHQ.
• Assist in coordinating Bunker Tours and Private Lunches with appropriate internal and external organisations.
• Engage with other HQs located at Northwood to ensure coordination of Visits Programme.
• Attend off-site community engagement events as required by the CO.
• Management and oversight of communications with partners in wider Community including staffing of CO\xe2\x80\x99s correspondence.
• Coordinate meetings including drafting notes and following-up outstanding actions:
• Arrange meetings chaired by CO and produce minutes as required.
• Organise and coordinate meetings and conferences for the CO including booking appropriate conference facilities, liaison with attendees (including security clearance/escorting), creating briefing packs (including travel documentation, visit instructions and reading material).
• Assist in organising CO\xe2\x80\x99s Official Entertainment events and off-site team events.
• Book new joiners/leavers appointments.

We are looking for:

• Preserver confidentiality of sensitive information
• Establish and maintain the trust of the CO and command team
• PC Literate \xe2\x80\x93 including Outlook, Word, Excel and Teams as a minimum
• Good customer liaison background
• Office Administration background
• Have work pride, ethos, positive attitude and the ability to preserve confidentiality.

Equal opportunities We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic \xe2\x80\x93 we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.
Flexible working We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.
Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using recruitment@skanska.co.uk if you require any adjustments that would support you throughout your application.
More information about the role Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: recruitment@skanska.co.uk
Closing date The closing date for this vacancy may be subject to change any time at the sole discretion of the business.