Job Description

Karno is a dynamic, fast-growing company specialising in professional audio technology. We operate in two main areas: firstly, as the exclusive UK distributor for Sony Professional Audio through our SMK brand; and secondly, as an innovative manufacturer introducing advanced technologies such as our flagship SEPIA platform, launched last year.

We're a small, ambitious team driven by passion, innovation, and excellence. We value enthusiasm, initiative, and a collaborative spirit. This is an exciting opportunity to join us at a pivotal time in our journey--if you thrive on being an essential part of something special and want to grow alongside the company, we encourage you to apply.

The Role

We are seeking an Executive Assistant : Operations & Finance who keeps our commercial operations running smoothly: sales order processing, expenses, basic bookkeeping, purchasing, office management, logistics support, and general ad hoc duties. Experience isn't required (but of course is welcome); bring a numerate, logical mindset, strong organisation, and attention to detail.

Key Responsibilities:

Provide essential support to the Director and senior managers, ensuring efficient administration and effective day-to-day operations.

Coordinate office management tasks, maintaining an organised, welcoming, and productive working environment.

Oversee financial and operational administration tasks, including budgeting, financial reporting, and liaison with external accountants.

Assist with HR administration, including recruitment coordination, onboarding new hires, and record maintenance.

Plan and organise internal team events, fostering team cohesion and a vibrant company culture.

Sales orders: enter and acknowledge orders; check pricing and taxes; issue proformas and invoices; prepare packing lists; coordinate pick/pack/ship with warehouses in the UK, Netherlands and US; track deliveries and returns; keep customers informed.

Purchasing: raise purchase orders; chase confirmations and delivery dates; match supplier invoices to purchase orders and goods received; help prepare payment runs.

Finance admin: collect and code expenses; reconcile bank and card transactions; keep records tidy; support simple month?end checklists; liaise with external accountants on VAT returns and year?end requests.

Logistics support: book and track shipments; coordinate with warehouses and carriers; prepare shipping documents (commercial invoices, packing lists); help with customs paperwork; manage returns and serial?number records.

General ad hoc duties: practical help across operations and finance as required to keep the team moving.

Who You Are:

You thrive in a flexible, supportive role where your contribution improves team performance and operational excellence.

You have a natural aptitude for organisation, problem?solving, and attention to detail.

You enjoy music and live events and like being part of a creative, energetic industry.

You're comfortable engaging with customers, suppliers, warehouses and colleagues, and adapting to varying tasks.

You are confident with spreadsheets, have a logical, structured mindset, and deliver high?quality work.

Character, potential, enthusiasm, and alignment with our ethos matter most to us, regardless of age or specific experience.

Job Types: Full-time, Permanent

Pay: 28,000.00-38,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme
Ability to commute/relocate:

Canary Wharf E14 5GX: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Expected start date: 01/10/2025