Job Description

Are you an experienced Executive Assistant looking for an exciting opportunity to work with senior leaders in a global business?

DHL Global Forwarding UK is seeking an Executive Assistant to support both the UK CEO and Europe VP of Industrial Projects in a dynamic and fast-paced environment.

Role Overview:

This is a

12-month fixed-term contract (Maternity Cover)

working 37.5 hours per week, Monday to Friday, 09:00 to 17:30 or 08:00 to 16:00. The position is

hybrid

, working from home and from our new UK head office in Staines.

You will receive:

A

competitive salary

and access to an extensive range of DHL company benefits including 25 days holiday + bank holidays, rewards & recognition programmes, retail discounts and more!

Key Responsibilities:

Provide comprehensive administrative support to the UK CEO of Industrial Projects & Europe VP, including managing travel, expenses, diary, and meetings. Coordinate office supplies, inventory management, and order processing. Maintain and troubleshoot office equipment, audio-visual setups, and technical equipment for live events. Plan and organise events, meetings, and off-site venues. Manage payment processes for taxis, meals, and other expenses. Use Coupa and Concur systems to raise POs, submit invoices, manage travel, and handle expenses. Support with general admin tasks such as updating distribution lists, organising communications, and assisting with team needs. Organise and host bi-weekly Tender Review Board (TBR) calls, including booking calls in the system, facilitating meetings, and distributing action points.

About You - You will have:

Previous experience as an Executive Assistant or Personal Assistant supporting senior management (MD, CEO, or similar) Proficiency with MS Office, including Outlook, Excel, and PowerPoint Strong organisational skills with the ability to handle multiple tasks and deadlines Experience with travel and diary management, as well as financial administration (invoices, POs)

Additional Information:

Start Date: mid-June is ideal for a smooth transition Future Opportunities: While this is a fixed-term contract, there may be opportunities to apply for internal roles after 12 months.


If you're an experienced Executive Assistant with a passion for supporting senior leadership and making a difference in a global company, we would love to hear from you.

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Apply now

, and our recruitment team will be in touch!