Job Description

DO NOT APPLY IF YOU HAVE ZERO Executive Assistant EXPERIENCE

Executive Assistant to CEO & Directors

Pury Hill Business Park, Northampton

22/hour | 35 Hours/Week | Employed | 6-Month Probation

Monday-Friday, 9:00 a.m.-4:30 p.m.

We are a trauma informed organisation on a mission to change the way the world understands and heals mental health through evidence based trauma informed

education and professional training. We have a strong online presence with over 500,000 followers across social media platforms and 95,000+ email list. This is a fast paced, innovative, tech based company that is extremely high performing.

We're looking for a

high-calibre Executive Assistant

to support our CEO,

Caroline Strawson

, and the wider leadership team. This is far more than diary management, this is a

high-trust, high-performance role

at the heart of a purpose-led company that moves fast and delivers with impact.

This role is at the heart of our operations, from managing diaries and travel to keeping our CEO fully supported.

This is a

dynamic, fast-moving role

for someone who thrives on variety, thinks ahead, and gets genuine satisfaction from ensuring nothing falls through the cracks. Not for someone who likes a slow pace.

Our culture is

fast-paced, focused, and supportive

, built on growth, personal accountability, and nervous system-informed leadership.

Your Role

You'll be the strategic and operational backbone of our senior team, the one who makes sure our CEO and directors can stay focused on the mission because you've got everything else covered.

Key Responsibilities

Executive Support & Diary Ownership

Manage all aspects of the CEO's schedule, meetings, and travel, anticipating needs and preventing overwhelm.

Inbox & Communication Management

Triage high-volume emails and messages, respond on behalf of leadership, and provide daily reporting on team inbox activity and follow-ups.

Event & Launch Support

Support the planning and delivery of UK and international events including travel, accommodation, team briefings, and on-site assistance.

Project & Systems Management

Track key business projects across departments, follow up on actions, and keep everything running on schedule using tools like Asana, Google Workspace, and Trengo.

Strategic Document Support

Assist with preparing presentations, reports, handouts, and briefing documents.

CEO Wellbeing & Capacity Management

Proactively manage energy and time flow ensuring clear space for leadership tasks, personal wellbeing, and creative direction with positivity and support. You will have a close relationship with the CEO so energy is vitally important.

Office Oversight

Keep our Pury Hill office running smoothly, maintaining supplies, systems, and day-to-day organisation and ensure fully stocked and the anchor of the office even if the CEO and leadership team are not present.

Ad Hoc Support

Handle a wide range of administrative, strategic, and operational tasks as they arise in a growing and evolving business.

What You'll Need

Senior-Level EA Experience

You've supported directors or C-suite leaders before and you know how to operate at pace and with confidentiality.

Google Workspace Mastery

You're fluent in Docs, Sheets, Slides, Calendar, Drive and can build documents, organise folders, and streamline comms

Exceptional Organisation & Planning Skills

You live by checklists, hate dropped balls, and can coordinate people and projects without missing a beat.

Calm Under Pressure

You bring grounded energy to fast-paced situations. You stay composed and find solutions, not chaos.

Strong Written & Verbal Communication

You write clearly, communicate professionally, and hold your own in meetings with internal and external stakeholders.

Discretion & Emotional Intelligence

You handle sensitive information and interpersonal dynamics with absolute confidentiality and maturity.

Initiative & Independence

You don't wait to be told. You spot gaps, suggest improvements, and take action without being micromanaged.

Team Energy & Positivity

You bring light, pace, and professionalism to the room and you genuinely care about the mission and the people.

Please Don't Apply If You...

Have no experience in executive or senior administrative support Are looking for remote flexibility or minimal office time Dislike fast-paced environments with changing priorities Struggle with feedback, team dynamics, or proactive thinking Aren't personally invested in growth or trauma informed values and have a negative mindset.

What Success Looks Like

Emails triaged and responded to within 24 hours, with clear reporting to directors Meetings, travel, and events running seamlessly Leadership feeling supported, clear, and calm Nothing forgotten, everything anticipated

What You'll Get

22/hour | Employed | 35 hours/week with 26 Days Annual Leave Pro Rata (1 hour unpaid break) Free on-site gym membership at Pury Hill Business Park Professional development Front-row seat to national-level work in trauma informed mental health A mission driven team that works hard, supports each other, and genuinely loves what we do
We look forward to reviewing your application as we wish to fill this role as soon as possible.

Job Type: Full-time

Pay: From 22.00 per hour

Expected hours: 35 per week

Benefits:

Company pension Free parking Gym membership On-site gym On-site parking
Schedule:

Holidays Monday to Friday Night shift Weekend availability
Work Location: In person

Application deadline: 09/07/2025
Reference ID: 111222333