Job Description

Join Us for Our Next Chapter!

From January 2026, Jefferis Engineering Ltd enters an exciting phase of innovation and growth -- and we're looking for a high-calibre Executive Assistant to play a central role in that journey.

This is not a traditional PA or office admin role.

It's a group-level Executive Assistant position working directly with the Group Managing Director, designed to increase execution, accountability, and momentum across the business.

About the Role

The purpose of this role is simple but powerful: multiply the effectiveness of the Group Managing Director.

You will act as the MD's second brain, coordination hub, and follow-through engine, ensuring decisions turn into actions and priorities move forward without friction.

This role exists to help the business operate faster, sharper, and with greater clarity.

What You'll Be Responsible For1. MD Execution & Follow-Through (Primary Focus)

Track all MD decisions, actions, and commitments Proactively chase senior leaders on deadlines and deliverables Surface risks, blockers, missed deadlines, and slippage Provide concise weekly updates to the MD: What moved What didn't Where intervention is needed

2. Leadership & Team Coordination

Act as the MD's interface with: Workshop leadership Project leadership Recruitment teams Attend selected internal meetings on behalf of the MD Ensure meeting actions are logged, assigned, followed up, and closed

3. Hiring, Recruitment & Training Oversight

Coordinate between the MD, recruiter, and hiring managers Manage interview scheduling and logistics Track hiring pipelines and upcoming decisions Support onboarding and training by: Tracking start dates and inductions Scheduling training and check-ins Following up outstanding actions

4. Priority & Time Management

Own and structure the MD's diary and priorities Filter requests before they reach the MD Challenge low-value use of MD time Prepare the MD for meetings with context, objectives, and required decisions

5. Communication & Information Flow

Draft and manage internal communications on behalf of the MD Ensure the right information reaches the MD at the right time Maintain clarity across the business on priorities, direction, and expectations

6. MD Personal Brand & LinkedIn Support

Draft and schedule LinkedIn posts for the MD Capture business wins and key themes Ensure consistent posting without MD involvement

About You

You are:

Highly organised, assertive, and proactive Comfortable chasing senior leaders Commercially aware with strong judgement Calm under pressure Trusted with confidential information Confident saying "no" on behalf of the MD Comfortable working with minimal hand-holding

What Success Looks Like

The MD is no longer chasing actions Leadership commitments are followed through Hiring pipelines move continuously The MD's calendar reflects strategic priorities Fewer dropped balls and faster execution across the group

Why Join Jefferis Engineering Ltd?

You'll step into a high-trust, high-impact role at the centre of a growing engineering and construction group -- working directly with the Group Managing Director and helping shape how the business executes at scale.

Job Types: Full-time, Permanent

Pay: 3,500.00-4,150.00 per year

Benefits:

Company pension Flexitime On-site parking Work from home
Work Location: Hybrid remote in Bristol BS39 6TJ