Job Description

Job Overview

We are seeking a charismatic, highly organised and commercially astute Executive Assistant to support the CEO of an international medical organisation based in North London. This pivotal role blends traditional executive support with strategic commercial coordination, operational rigour and personal assistance as trust builds.

The Executive Assistant will act as the CEO's trusted partner--driving efficiency, improving communication flow, supporting key commercial activities, and ensuring the CEO's time, priorities and commitments are effectively managed. The role requires a proactive, forward-thinking individual who thrives in a fast-paced environment, anticipates needs, and takes ownership of delivering smooth operational, organisational and commercial outcomes.

The CEO brings his lovely little dog to the office each day, so being dog-friendly is essential.

There will also be opportunities to support the CFO, HR Manager and wider leadership team where required.

This is an office-based role in our sociable Wembley office, Monday to Friday, 8:30 am - 5:00 pm (with future hybrid working potential).

Responsibilities

1. CEO SUPPORT & EXECUTIVE OPERATIONS

Proactive, pre-emptive management of the CEO's demanding diary, ensuring effective prioritisation. Full inbox management and acting as a primary point of contact for stakeholders.

2. COMMERCIAL & STRATEGIC SUPPORT

Attend leadership and commercial meetings to support cross-functional collaboration. Liaise with commercial, clinical, operational and business development stakeholders. Prepare commercial reports, board packs, investor materials and data insights.

3. MEETING, COMMUNICATION & INFORMATION MANAGEMENT

Proofread and sense-check communications and ensure accuracy, clarity and brand alignment. Communicate priorities effectively between the CEO's office and stakeholders.

4. TRAVEL, LOGISTICS & OFFICE OPERATIONS

Arrange complex international and domestic travel, itineraries and logistics. Coordinate accommodation, conference bookings and executive travel plans. Oversee hospitality for visitors and prepare meeting rooms. Process expenses, invoices and receipts accurately and in line with policy.

5. PERSONAL ASSISTANCE & LIFESTYLE SUPPORT

Assist with household and property administration, utilities and contractor oversight. Complete personal tasks and errands discreetly and efficiently. Provide occasional dog walking for the CEO's lovely little dog.

Skills

Proven administrative experience in a fast-paced environment Strong organisational skills with the ability to prioritise tasks effectively Advanced Microsoft Office Suite Excellent data entry skills with high accuracy and attention to detail Previous office experience demonstrating strong organisational abilities Effective communication skills with professional etiquette Ability to handle confidential information discreetly and professionally

Desirable

Experience in healthcare, medical, scientific or regulated sectors. Experience in international or fast-growth environments. Advanced Microsoft Office skills. Knowledge of GDPR and compliance frameworks. Project management qualifications. Formal EA/PA qualifications (e.g., ACEA, Executive Assistant Diploma). Experience supporting commercial/business development functions.
This role offers a rewarding environment for a dedicated individual eager to support executive leadership while honing their administrative expertise. If you are passionate to grow within a company, we encourage you to apply for this exciting opportunity as an EA to the CEO.

Job Types: Full-time, Permanent

Pay: 40,000.00-50,000.00 per year

Benefits:

Company pension Employee discount Life insurance On-site parking Private medical insurance Sick pay Transport links
Ability to commute/relocate:

Wembley HA0 1DX: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you willing to work onsite for 5 days whilst in probation?
Education:

Bachelor's (preferred)
Experience:

Executive Assistant: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person