Job Description

Executive AssistantNobu Hotel London Portman Square 22 Portman Square, London (West), London, W1H 7BG

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THE ROLE

The Executive Assistant\'s primary function is to provide support to the General Manager\'s office. They are responsible for creating reports, scheduling meetings and where needed provide accurate notes and actions/follows, planning appointments and events, making travel arrangements and organizing daily calendars. Your tasks will include but will not be limited to:

• Preparing reports as required, preparing General Manager communication and managing of the General Managers diary
• Answer calls, take messages and organise appointments as appropriate acting as the first point of contact among executives, employees, clients and other external partners
• Research and conduct data analysis to prepare documents for review and presentations by the GM and Executive Office
• Proactively help the General Manager to prepare for meetings ensuring they have the information they need at hand including writing agenda points
• Manage where applicable delegated projects and follow-up with team members as and where required
• Book travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
• Opening, sorting and distributing incoming emails, and other correspondence in upmost confidentiality
• To have good communication skills and proficiently liaise with all departments on an ongoing basis
• Suggest more efficient ways to run the back of house and troubleshoot malfunctions
• To be an ambassador for Nobu as well as someone who embodies our values and commitment to our team

EXPERIENCE

• Proven experience as an executive assistant in a 5* luxury environment
• In depth knowledge of using the full Microsoft Office Suite
• This individual must be willing to work flexible hours as needed during busy times and high-profile events
• A proactive approach to problem solving, have great organisation skills and able to meet deadlines in a fast paced changing environment

BENEFITS OF JOINING OUR TEAM

• Discounted overnight stays across Nobu properties Worldwide
• Discounted overnight stays across L+R properties Worldwide
• Discounted Pilates classes and Wellness treatments
• Discounts off all food and beverage
• Chiropractic Care and Massage Discount (The Berkeley Clinic)
• Specsavers Eyecare Voucher
• Up to 33 holiday days through length of service (25 days for those on 4 on 4 off)
• Season Ticket Loan
• Social and Wellness monthly events
• 2 Hotel-wide social events a year including Employee Awards night
• Mental Health First Aiders within the team
• Access to Hospitality Action
• Opportunities to progress within our hotel and the wider portfolio
• Cycle to Work Scheme
• Free meals whilst on duty (also beverages including tea/coffee/cold drinks)
• Flu Vaccinations

Nobu Hotel London Portman Square 22 Portman Square, London (West), London, W1H 7BG

• Job RefNOB2080
• BranchNobu Hotel London Portman Square
• LocationLondon (West)
• Salary/BenefitsCompetitive salary PLUS service charge and benefits
• Contract typePermanent
• HoursFull Time
• Hours per week40 hours per week
• Date posted30/08/2023
• Closing date13/10/2023

Nobu Hotels effortlessly blends modern luxury and minimal Japanese tradition into the concept of a lifestyle hotel. Filled with cutting-edge design and stunning spaces, Nobu Hotels provides remarkable hospitable service and an unparalleled experience like nothing before. Helming from world renowned

Chef Nobu Matsuhisa, Robert De Niro and Meir Teper, the Nobu Hotels concept is a remarkable conjunction of exquisite cuisine, innovation and creativity.

Nobu Hotel London Portman Square features 249 guest rooms and suites, together with a Nobu restaurant, ballroom and meeting spaces beautifully conceptualised by London-based architecture and interior design firm, David Collins Studio, in conjunction with Make Architects.

We are looking for great people that embody our core values of Kokoro, Smile, Family & Crafted.

You will share our passion, deliver quality results and have the courage to be different and creative within your specialism.

Nobu Hotels