Job Description

Fleeto is a London-based PCO car hire and fleet management company with a growing reputation for innovation in vehicle rental and rent-to-buy solutions. We thrive on operational excellence, customer service, and strategic scaling across multiple transport service brands.

Role Overview

This is a hybrid role combining

Executive Personal Assistant

duties with

Office Management

responsibilities. You'll work closely with the CEO and COO, providing critical administrative, scheduling, and project support, while ensuring that the head office runs smoothly, efficiently, and professionally.

Key Responsibilities

Executive Support (PA)

Manage calendars for the CEO Coordinate meetings, prepare agendas, take minutes, and follow up on action points. Draft and manage correspondence, reports, and executive communications. Organise event logistics. Handle confidential documents and information with discretion.

Office Management

Oversee day-to-day office operations: supplies, equipment, cleanliness, maintenance. Serve as the go-to person for office-related queries, maintenance, and third-party vendors. Implement and maintain office systems and processes (filing, inventory, IT access, etc.). Manage petty cash, invoice approvals, and minor procurement for office and staff needs. Liaise with department heads to support onboarding logistics (desk setup, keys, etc.).

Internal Comms & Coordination

Facilitate internal communications across the leadership team and staff. Organise team events, staff meetings, and internal workshops. Support internal reporting, reminders, and cross-department updates on behalf of execs.

Special Projects

Assist in ad hoc research, process improvements, or executive initiatives. Coordinate small project rollouts or internal task forces (e.g. CRM updates, audits, policy rollouts). Support in maintaining confidentiality and execution of decisions across the executive office.

Skills & Qualifications

Experience

3+ years in an Executive Assistant, Office Manager, or hybrid role. Experience in a fast-paced environment, ideally in automotive, logistics, fleet, or SME operations.

Core Competencies

Excellent organisational and multitasking skills. High-level written and verbal communication skills. Advanced use of Microsoft Office, Google Workspace, and task/project tools like Clickup Ability to work independently and with initiative. High level of integrity and confidentiality.

What Success Looks Like

CEO and COO operate with greater efficiency, focus, and reduced admin burden. Office functions without friction, delays, or missed handoffs. Clear, proactive communication across staff and leadership. Staff feel supported and equipped to work productively.

Working Hours

Monday to Friday, 9am-5:30pm (with some flexibility) On-site presence required Occasional out-of-hours coordination or travel support during events or travel

Compensation & Benefits

Competitive salary (based on experience) Staff perks, annual bonus potential, and growth opportunities across Fleeto's wider group A fast-growing and supportive workplace culture with exposure to multiple brands

Apply Now

We're looking for someone who thrives on organisation, enjoys being the "glue" in a busy office, and brings strong energy to a people-first, growth-minded company.

Job Type: Full-time

Pay: 27,500.00-32,000.00 per year

Ability to commute/relocate:

Dagenham RM8 1RX: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person

Application deadline: 24/08/2025
Expected start date: 24/08/2025