Job Description

Join a friendly, employee-owned, award-winning international outdoor business as a Facilities and Standards Administrator.

The Role

As Facilities and Standards Administrator, you'll play a key role in maintaining and improving the group's record keeping and responses to internal facilities requirements. You will be responsible for maintaining statutory records, implementing systems to track spending, supporting internal audits, and managing relationships; as well as undertaking some practical, hands on work. The role is approximately 80% administrative, with the remaining 20% being hands on, functional building maintenance and remedial tasks.

What You'll Do:

Ensure daily management of our Facilities Helpdesk including allocation of actions to appropriate individuals and compiling works orders for external contractors. Liaise with internal customers, build strong working relationships and manage expectations Deal with urgent building maintenance tasks by providing effective temporary repairs and engaging/supervising external contractors as necessary. Manage, purchase and distribute stocks of facilities related consumables and supplies for all sites. Maintain small Fleet Vehicle database, including mileage updates, bookings, servicing, checking for damage etc. Develop and maintain relationships with contractors and external resources including obtaining quotes and booking in jobs as required. Keep records and receipts of department spending and complete monthly expenses returns. Assist with record keeping and management of records related to Facilities and Health & Safety. Work with Group Health and Safety Manager to ensure legal compliance by completing statutory checks on designated systems (such as fire and legionella). Assist in maintenance of internal systems by assisting with audits and working with teams to rectify non-compliance. Carry out regular visual inspections of electrical equipment in line with Electricity at Work Regulations.

You Will Be:

Competent in use of Microsoft Office components Self-motivated and have strong communication skills both written and verbal Highly organised and have a logical approach Proficient in practical building maintenance Able to build excellent working relationships with external suppliers and internal customers Calm under pressure; and able to prioritise response to situations based on urgency.
The successful applicant will be based at our Wadhurst site, working onsite five days a week. You will need a full clean UK driving licence as this role requires occasional travel.

The Rewards

Competitive benefits and rewards including pension, health cash plan and profit related bonus scheme Additional flexible benefits options including boosted pension contributions, extra holiday or assistance with childcare costs Annual leave starting at 27 days rising with service, plus public holidays Friendly and informal environment with monthly team lunches and quarterly events Be part of an employee-owned business where you can clearly see the effect of your efforts Contribute to an award-winning international company with values that you can believe in.

About Us

Located in Wadhurst, East Sussex, Nikwax Ltd. and Paramo Ltd. are successful outdoor businesses that are run by a close-knit, friendly, and hardworking team.

Nikwax is a leading manufacturer of care products and material systems for outdoor clothing, footwear, and equipment. Our dedicated Partners develop and manufacture our range of products in-house. As the only outdoor company to have won the Queen's Award for Sustainable Development, Nikwax has an ongoing dedication to minimise impact on the environment and we have carbon balanced our operations since the company was founded in 1977.

Paramo Directional Clothing designs durable garments for outdoor people who want to stay comfortable in all weathers and environments. Paramo has a partnership with the Miquelina Foundation in Bogota, Colombia, where the garments are manufactured, all carrying the Fair Trade Label, by a skilled team of women, whom we have helped transition from exploitative situations and prostitution to find a better life for themselves.

We offer a flexible working approach, with a balance of homeworking and office days to enhance your work-life balance. We highly value our Partners, and this is an exciting opportunity to join our Group.

We are passionate and committed to being an inclusive and diverse employer, encouraging different perspectives and experiences to make us a more innovative and creative workplace.

To Apply

If you would like to apply for this position, please send us your CV & Covering Letter (clearly stating your salary requirements) to recruitment@nikwax.co.uk by no later than Sunday 24th August 2025.

Candidates

must

be able to provide evidence of their right to work in the UK.

Our applicant privacy policy is here: https://www.nikwax.com/download/JobApplicantPrivacyNotice_20180511.pdf

Job Types: Full-time, Permanent

Expected hours: 37.5 per week

Benefits:

Additional leave Bereavement leave Casual dress Company events Company pension Cycle to work scheme Employee discount Free flu jabs Free parking Life insurance On-site parking Profit sharing Referral programme Sick pay
Ability to commute/relocate:

Wadhurst TN5 6HF: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you competent in the use of Microsoft Office? Do you have experience in practical building maintenance?
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 24/08/2025