Job Description

About Us

PLATF9RM and Freedom Works Group together form the largest independent co-working network in the South of England. With eleven thriving spaces (and more on the way), we support a growing community of over five thousand members. Our spaces are designed to be welcoming, well-run and inspiring places to work.

We're in an exciting period of growth, making this the perfect time to join us in a pivotal role. We're now recruiting for an experienced and hands-on Facilities/Maintenance Manager to oversee all aspects of site maintenance, health and safety, and facilities operations across our estate.

The Role

We're excited to introduce this brand new role, giving you the chance to shape it from the very start. We're looking for someone practical, organised and varied in approach, who can help us put the right processes in place as we continue to grow.

A key part of the role will be ensuring we remain compliant with Health & Safety requirements, so knowledge of H&S processes is essential. You'll also work closely with our Community Managers, making sure all facilities issues are logged and tracked through our new ticketing system.

As we don't have a dedicated facilities team, this role will be central in building and maintaining a network of trusted contractors, while also being hands-on with day to day tasks. From carrying out small repairs in house to managing larger jobs through external support, you'll play a big part in keeping our spaces running smoothly and safely.

Our largest sites are in Brighton and Crawley, so spending a significant amount of your time at these locations will be crucial, while also being able to travel easily across our other sites when needed.

Key Responsibilities

Ensure all sites remain fully compliant with health & safety legislation, including fire safety, legionella, and risk assessments Support Community Managers in completing their regular building checks, including fire alarms, emergency lighting, weekly walkarounds and evacuation drills Maintain accurate records within our systems (e.g. Collabit), including servicing certificates, inspection logs, warranties and risk assessments Act as the escalation point for serious H&S issues or incidents, ensuring appropriate follow-up ?Manage the facilities ticketing system across all locations, prioritising and resolving issues efficiently, and keeping stakeholders updated Plan and oversee preventative and scheduled maintenance (PPM), servicing, and ongoing compliance work Arrange and manage trusted contractors and suppliers, ensuring work is completed to a high standard and within budget Carry out regular site visits to assess condition, spot risks and identify areas for improvement Work closely with the Head of Operations to manage budgets, track spend, and plan larger-scale projects Support with audits, internal reporting and suggesting improvements to systems, processes or documentation

What We're Looking For

Experience in a facilities or Maintenance, ideally across multiple sites Solid understanding of health & safety responsibilities in a building or multi-site context Organised, responsive and comfortable juggling reactive work, planned projects and compliance admin Confident using ticketing or workflow tools (e.g. Collabit or similar) Skilled at working with contractors and internal teams, and holding people to account when needed Calm, friendly and solutions-focused, someone who takes ownership and gets things done Full UK driving licence with own vehicle, and flexibility to travel between sites Qualifications such as IOSH, NEBOSH or IWFM Level 3+ are a bonus (but not essential)

What You'll Get

A varied, impactful role supporting the smooth running of vibrant workspaces across the South The opportunity to make a visible difference in a growing business A collaborative, friendly team and a culture that values input and initiative Regular team meetups, socials and opportunities to develop your skills
Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Benefits:

Free or subsidised travel Paid volunteer time Sick pay
Application question(s):

Do you live within a commutable distance of Brighton and Crawley, and are you able to travel to our other sites as required?
Experience:

Facilities maintenance: 3 years (required) Facilities management: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: On the road