Job Description

3540 - Faculty Administration Assistant

JOB VACANCY

INTERNAL & EXTERNAL

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Faculty Administrative Assistant

Permanent, 35 hours per week

Campus: Riverside Campus

Salary: Grade 2 BAR 27,682 - 28,473 per annum (Starting salary will be 27,682 per annum)



As a member of the Nautical and STEM Faculty, you will collaborate closely with the Faculty Business Manager, Dean, Associate Deans, and Curriculum Heads to provide comprehensive administrative support, ensuring their needs are effectively met while assisting with various operational tasks.

Your responsibilities will include processing orders, monitoring financial expenditures, supporting student absence reporting, maintaining organised filing systems, updating the intranet, and performing general administrative duties such as managing diaries, taking minutes, distributing laptops and student cards, and addressing enquiries from students and staff. Additionally, you will handle reception duties at our Student Gateway and other related tasks as needed.

You will have strong organisational skills with the ability to multitask with strong written and verbal communication skills.

The ideal candidate will have relevant and demonstrable experience, ideally in an academic setting. You will have a strong working knowledge of Microsoft packages and have the ability to work flexibly as part of a team.



This is an excellent opportunity to join one of Scotland's top colleges with access to excellent CPD opportunities within a motivated skilled workforce. Our modern Riverside Campus and City Campus provide an excellent working and learning environment.



Some roles offer a mix of campus and remote working, this can be discussed in further detail at interview. Additionally, the College offers an outstanding benefits package including:


Generous holiday entitlement - 45 days holiday (including bank & public holidays)

Local Government Pension Scheme (LGPS)

Flexible working opportunities

Access to occupational health & a 24/7 confidential employee support service

Access to a dedicated health & wellbeing team

Cycle to work scheme

Access to campus facilities such as Costa Coffee, City Market (Bakery & Butchers), Hair and Beauty Salon, College Gym, Library Services




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Successful applicants will be subject to a PVG Disclosure Check and must be eligible to work in the UK.



For a detailed post description click here and to apply for the above vacancy please visit the 'Work For Us' section on the College website at www.cityofglasgowcollege.ac.uk



Please note CVs will not be accepted.



Applications close no later than Midnight on Wednesday 11th February 2026

Vacancy ID 3540