Job Description

Ref Number

B04-06282

Professional Expertise

Administration and Business Support

Department

UCL BEAMS (B04)

Location

London

Working Pattern

Full time

Salary

35,930-41,255

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

31-Aug-2025

About us

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The Department of Electronic and Electrical Engineering (EEE) at UCL was established by Professor Sir Ambrose Fleming, inventor of the thermionic valve and hence the founder of the discipline of electronics, in 1885 as the first department of electrical technology in England. That same pioneering tradition of innovation and excellence continues to underpin our work. We push in new directions across research, education and entrepreneurship, building on our long-established links with industry and benefitting from our loyal and supportive alumni community. We are committed to develop individuals and careers, across staff and students, developing and supporting our subject discipline.

About the role

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The Department of Electronic and Electrical Engineering is looking for a competent Finance Administrator to provide day to day transactional financial administrative support to staff and students. The postholder will be responsible for administering all financial transactions within the department ensuring these are processed promptly, accurately and in accordance with UCL's Financial Regulations. They may also assist in the administering of data for research grant funding proposals, providing figures and statistics as requested. The postholder will assist in financial decision making of the Line Manager, through provision of reports and statistics as required, and will act as a first point of contact for general financial enquiries.



Key responsibilities include:


Financial Systems (MyFinance) Financial Processing & Procurement Research Grant & Funding Administration Financial Reporting and Planning General Finance Administration

Please note that this role is not suitable for visa sponsorship.

About you

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Applicants should have a minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent, or having acquired relevant experience in managing financial processes. Good knowledge of Excel, including the ability to understand and use numerical formulas is also required. We are looking for candidates with knowledge of financial processes and regulations associated with general financial administration, as well as proven effective service in a busy office environment. Applicants should show a commitment to customer focus and the need to provide an efficient, professional and effective service to the many users and contacts both internally at all levels of the organisation and externally. The successful candidate will possess a high level of numeracy, with the ability to understand and interpret figures and statistics, and undertake standard calculations such as V.A.T.



Experience of working within a HE or similar research environment is desirable.

Application Details:

Application closing date on 31st August at 23:59 To apply, click the 'Apply Now' button at the top or bottom of the advertisement A job description and person specification can be accessed at the bottom of this page

It is essential that a cover letter is uploaded along with the application outlining why you are suitable for the role. Please use the person specification criteria to structure your letter. Candidate guidance can be found at the bottom of the page.

Informal enquiries regarding this post can be addressed to Rhiannon Lloyd at r.lloyd@ucl.ac.uk. For questions regarding the application process please contact Rebecca Thomas at becca.thomas@ucl.ac.uk.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please see www.ucl.ac.uk/ways-of-working to find out more

What we offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) Additional 5 days' annual leave purchase scheme Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan Immigration loan Relocation scheme for certain posts On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.



You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/